Data loss is a nightmare for businesses and can even let businesses bankrupt if they have a severe data loss. Every operating system or application can be reinstalled a number of times, but any data loss cannot be recovered or recreated easily. There are multiple factors that can cause data loss, so it is an obligatory duty for businesses to have a proper data backup system to protect the data from any such issues. A data backup ensures that multiple copies exist of the data, so a data loss in one place does not totally delete the data.
What is a Data Backup System?
A data backup system is such a system which makes a copy of the data and continuously backs up the data at either on-site or off-site location. A backup system works in-line with a company’s IT infrastructure and smoothly handles all the data backup needs. A backup system is meant to automatically back up important files and documents without even the input from the user.
The data backup system can be of different types, such as hardware-based data backup systems or cloud-based data backup system. A hardware or local backup system is usually run by backup software that integrates with the system to backup data into the designated hardware drive, such as network-attached storage (NAS), external hard drive, etc. A cloud backup system deploys the services of a cloud backup service provider where the data is stored remotely into the third-party servers. Both local and cloud backup systems effectively serve the job of backing up data and later restoring the backed up data in case of any data loss.
Compared to two main types of backup systems (local and cloud), the cloud-based backup system is promising more convenience and safety to the data. In a cloud backup system, you don’t have to worry about storage units or install or configure difficult software. All the hardware requirements of storage are handled by the cloud backup service provider. You just have to set a cloud backup system with them and pay for the cloud storage space you need from them. But this does not mean that you should only opt cloud backup system. Instead, your focus should be to develop a backup system with a 3-2-1 backup strategy. This strategy requires that you have at least 3 data copies, where two copies can be on-site and one copy can be off-site for better disaster recovery. So, create a system of data backup where you are deploying both local and cloud data backup solutions.
Why Data Backup System is Important?
Data loss can occur suddenly, such as drive failure, natural disasters, sudden malfunctions, power outages, cyber-attacks, and similar other unexpected situations. We cannot stop such malfunctions or unexpected situations, but we can do stop the data loss in such cases by having a proper data backup system.
A data backup system mostly works behind the scene and silently makes backup copies of system files, important documents, settings, etc. Besides backing up data, a backup system also lets you save multiple versions of files, share the data, perform complete system image backup, and other key data related functionalities. In case of data loss, you are just a few clicks away to restore back the lost or stolen data. The importance of a data backup system is further evident from the fact that Windows and Mac operating systems are providing built in backup utility to let their users perform regular system imaging and other data backups to avoid any calamity.
5 Most Important Things in a Data Backup System
The significance of having a data backup system is undoubted, but setting up the right data backup system is also important. Following are the 5 most important things you need to be well-educated about in a data backup system:
Storage is the main element of a data backup system. You must have a proper estimate of your company backup storage needs so that you set up a data backup system accordingly. It also includes efficient storage management, optimal usage of storage, and the location of storage. If you are opting for a cloud backup system, then physical storage location is not an issue. But if you setting up a local backup system, then you must allocate a proper physical location where you want to store the backup data.
Data security is another crucial element of a data backup systems. Cyber-attacks, ransomware, or other thefts are common approaches to hack data. So, you must ensure that your backup system is completely secure and encrypted. For a cloud backup system, make sure you are using the backup services of such a third-party provider that has a highly secure security mechanism.
In this digital era, data sharing is frequently needed in the business world. Your data backup systems should not just backup the data, but it must also serve as a way to data sharing. You must be able to share the data by as simple as a few clicks. A cloud backup system takes an edge here, as it lets data sharing from anywhere, anytime.
4. Backup Frequency
Data backup is not just a one-time thing. After an initial full backup, your backup system must continuously perform backups of any changes in the data. You can also set up to maintain file versioning or file history. The backup frequency can be set to hourly, 30-minutes, or other settings demanding on your data activities.
5. Data Recovery
Backups and restores go aligned, i.e., where there is a data backup system, there must be a proper data recovery system. A backup tool or system is nothing without a data recovering system. So, your data backup systems must have an easy, rapid, and accurate recovery system to quickly restore data whenever it is demanded.