What is the Most Important in a Data Backup System?

Data loss is a nightmare for businesses and can even let businesses bankrupt if they have a severe data loss. Every operating system or application can be reinstalled a number of times, but any data loss cannot be recovered or recreated easily. There are multiple factors that can cause data loss, so it is an obligatory duty for businesses to have a proper data backup system to protect the data from any such issues. A data backup ensures that multiple copies exist of the data, so a data loss in one place does not totally delete the data.

What is a Data Backup System?

data backup system is such a system which makes a copy of the data and continuously backs up the data at either on-site or off-site location. A backup system works in-line with a company’s IT infrastructure and smoothly handles all the data backup needs. A backup system is meant to automatically back up important files and documents without even the input from the user.

The data backup system can be of different types, such as hardware-based data backup systems or cloud-based data backup system. A hardware or local backup system is usually run by backup software that integrates with the system to backup data into the designated hardware drive, such as network-attached storage (NAS), external hard drive, etc. A cloud backup system deploys the services of a cloud backup service provider where the data is stored remotely into the third-party servers. Both local and cloud backup systems effectively serve the job of backing up data and later restoring the backed up data in case of any data loss.

Compared to two main types of backup systems (local and cloud), the cloud-based backup system is promising more convenience and safety to the data. In a cloud backup system, you don’t have to worry about storage units or install or configure difficult software. All the hardware requirements of storage are handled by the cloud backup service provider. You just have to set a cloud backup system with them and pay for the cloud storage space you need from them. But this does not mean that you should only opt cloud backup system. Instead, your focus should be to develop a backup system with a 3-2-1 backup strategy. This strategy requires that you have at least 3 data copies, where two copies can be on-site and one copy can be off-site for better disaster recovery. So, create a system of data backup where you are deploying both local and cloud data backup solutions.

Why Data Backup System is Important?

Data loss can occur suddenly, such as drive failurenatural disasters, sudden malfunctions, power outages, cyber-attacks, and similar other unexpected situations. We cannot stop such malfunctions or unexpected situations, but we can do stop the data loss in such cases by having a proper data backup system.

A data backup system mostly works behind the scene and silently makes backup copies of system filesimportant documents, settings, etc. Besides backing up data, a backup system also lets you save multiple versions of files, share the data, perform complete system image backup, and other key data related functionalities. In case of data loss, you are just a few clicks away to restore back the lost or stolen data. The importance of a data backup system is further evident from the fact that Windows and Mac operating systems are providing built in backup utility to let their users perform regular system imaging and other data backups to avoid any calamity.

5 Most Important Things in a Data Backup System

The significance of having a data backup system is undoubted, but setting up the right data backup system is also important. Following are the 5 most important things you need to be well-educated about in a data backup system:

1. Storage

Storage is the main element of a data backup system. You must have a proper estimate of your company backup storage needs so that you set up a data backup system accordingly. It also includes efficient storage management, optimal usage of storage, and the location of storage. If you are opting for a cloud backup system, then physical storage location is not an issue. But if you setting up a local backup system, then you must allocate a proper physical location where you want to store the backup data.

2. Security

Data security is another crucial element of a data backup systems. Cyber-attacks, ransomware, or other thefts are common approaches to hack data. So, you must ensure that your backup system is completely secure and encrypted. For a cloud backup system, make sure you are using the backup services of such a third-party provider that has a highly secure security mechanism.

3. Sharing

In this digital era, data sharing is frequently needed in the business world. Your data backup systems should not just backup the data, but it must also serve as a way to data sharing. You must be able to share the data by as simple as a few clicks. A cloud backup system takes an edge here, as it lets data sharing from anywhere, anytime.

4. Backup Frequency

Data backup is not just a one-time thing. After an initial full backup, your backup system must continuously perform backups of any changes in the data. You can also set up to maintain file versioning or file history. The backup frequency can be set to hourly, 30-minutes, or other settings demanding on your data activities.

5. Data Recovery

Backups and restores go aligned, i.e., where there is a data backup system, there must be a proper data recovery system. A backup tool or system is nothing without a data recovering system. So, your data backup systems must have an easy, rapid, and accurate recovery system to quickly restore data whenever it is demanded.

Should you Backup System Files to the Recovery Drive?

Recovery Drive – If it is said that a data backup system is a blessing in today’s world full of cyber vulnerabilities, then that won’t be wrong. There are plenty of situations from which backup solutions rescue the affected users. These situations include drive failurelost or stolen data, natural disaster, corruption of system files, or any other situation amounting to data loss. While backup software provides the rescue plan against these situations, it is also important to cater to the possibilities which are least accounted for. There can be a situation where everything may work fine but out of nowhere a computer gets failed to boot. Consequently, you won’t be able to even get a sight of the operating system and thus lose access to the important documents. Though it happens rarely, but whenever it happens, it is collateral enough to vanish everything. Due to its rare occurrence, people are still confused if they should backup system files or not. If you are also one of them, then by the end of this blog, you will know how to end this confusion.

Recovery Drive

Owing to the importance of system image backup and to provide a hassle-free system imaging facility, Windows 8/10 has a built-in tool to create a recovery drive. The recovery drive is capable of troubleshooting or repairing the user’s computer by recovering its system files. Recovery drive basically takes system imaging and save them periodically to let the user recover Windows in the last working state. This is very handy because in the past whenever the computer fails to boot, the user does not have any other option except to reinstall the Windows and then spend extra time in reinstalling the software. But now with the recovery drive approach, the user gets relieved of such hassles and the whole process is as easy as it is to connect an external hard drive or USB drive with the computer and lets files copied to the destination.

Benefits of the Recovery Drive

There are plenty of benefits of employing a recovery drive to back up the system important files. Given the fact that very few people know about this built in backup utility of Windows, there is a need of shedding light on the key benefits so that people get to know about its importance. The following are some of the key benefits of recovery drive:

  1. It is a built-in utility that gives a greater degree of configurability with Windows.
  2. Relieves you from third-party software to full backup their system files.
  3. Easy to use.
  4. A dedicated utility for system imaging so that you do not feel any hassle to recover your system point in time.
  5. Absolutely free and thus you do not need to pay any subscription or premium on using this utility.

How to Backup System Files to Recovery Drive?

As stated above, very few people are exposed to the Windows in-built recovery program that lets users never lose hold of their system. This scarcity of knowledge requires a sort of spoon-feeding to let the masses know how easy and handy is it to use a recovery drive for system file backup. Following are the steps that lead you to backup your system files to the recovery drive:

Step 1. Since this utility backups the system files on some external storage device, so you first of all need to have a sufficient storage medium like a flash drive, external hard drive, compact disk (CD), or whatever is convenient and spacious enough to accommodate local backup. Connect that device with the computer to initiate the process to create a system for performing system files backup.

Step 2. Type “Recovery Drive” in the Cortona search box and then click on the “Recovery Drive”. After clicking this, the recovery drive interface will show on the screen.

Step 3. On the recovery drive window, you will see some script written and a checkbox asking if you want the system files to get backed up on the recovery drive. Check that box and click “Next”.

Step 4. Now recovery drive looks for the connected drive and once this scanning process is finished you will see the list stating every connected storage drive. Select your desired device and then click “Next”.

Step 5. Now you will be prompted with the warning message intimating you about the possible formatting of the data in the connected storage device. So, in case you have some important data stored there, consider backing it up either via file syncing or conventional copying/pasting.

Step 6. Once you are done with taking care of important data, click on the “Create” button to let the recovery drive be created. You will get to know about the progress via the status bar telling you about the ongoing operations.

Step 7. Once Windows is done with creating a recovery drive, you will see a completion message on the screen. Now, click “Finish”. This way, you have successfully backed up your system files.


The world today relies on digital data, making our operating systems hold tremendous value. As we cannot predict when any malfunction or disaster in a system can occur, so ignoring the system files backup does not seems to be a wiser decision. There are many backup services and software available today for performing any kind of data backups and restores. So, you can either opt for any such backup tool or you can go for built-in tools. But built-in backup tools from the operating system, although are not rich in features, still bring convenience in the whole backup process. The built-in recovery drive utility by Windows is one such utility that removes the hassle of performing system files backup, bringing convenience and surety of system protection against any malfunction.

How to Disable or Defeat a Ransomware Attack on your Computer?


Ransomware is a type of poisonous malware software that locks the access to a computer and encrypts files. Thus, locking the file access system. It is so lethal that it can even lock down the computer system or may make the operating system stop working. In some cases, it was seen that users were not able to use web browsers. Hence, they were not allowed to use the internet. Once the ransomware attack has encrypted files, it will ask the user to pay the ransom in order to let the affected person receive a decryption key. For the ransom payment, they use Bitcoin which is an untraceable virtual currency.

Ransomware’s history originates from Eastern Europe and Russia. It has become so lucrative that it is now the primary source of revenue for many cybercriminals. The primary source of this infection is either a malicious link or a phishing email. As soon as the user opens them, the system gets attacked and from here they come to action and the user comes under a ransomware attack.

According to the statistics of 2017, there is one ransom attack every forty seconds. But these statistics have become aggressive now, as there is one ransom attack, every fourteen seconds, and by 2021, it is expected to have one attack per eleven seconds. Every business loses $133,000 just because of these ransomware targeted attacks. Furthermore, the cumulative global business losses went as high as $75 Billion, per annum.

Now the question arises that, if it is so lethal then why law enforcement agencies couldn’t deal with them? The answer lies in their untraceable identities and the way ransom is paid, such as by Bitcoin, makes them more untraceable.

How to Defeat Ransomware Attack?

75% of the businesses who undergone ransomware attacks had endpoint cybersecurity. This means that care is the only option to avoid ransomware variants. However, there is a need to look for prospective options, which businesses must take in order to defeat the ransomware attack. Following are some of the options which businesses and individual users must exercise to defeat such attacks:

Infection Isolation

Once the system is under attack or is suspected of being infected, then the first incident response should be to isolate it from other systems. First of all, it should be disconnected from the network as well as from the external storage access. In this way, other connected computers can be saved to perceive this ransomware infection.

Once the infected system has been isolated, treat other computers as being suspicious and apply emergency measures to see if all other systems are safe or not.

Infection Identification

Most of the time ransomware reveals their identity when they put forward ransom demand. But don’t fall in this trap as it can be their pseudo-identity. Furthermore, there are many platforms that can help the user to identify the ransomware, such as Crypto Sheriff.

Ransomware identification will enable the affected person to determine the scale of infection. Additionally, it will also enable the person to ascertain the type of ransomware, the files it has encrypted and what are the options of getting this malware removed.


It is always recommended to report a ransomware attack to the competent authority. This will be analogous to doing a favor for all. Reporting such incidents will help anti-cybercrime authorities to better understand and investigate the threat. With more knowledge and by knowing more about the victim’s experience, it is much easier for them to determine who is behind these ransomware attacks.

Counting on the Options

Anyone being attacked by the ransomware, usually have three options. Either, pay the ransom or try to remove the malicious software or wipe out the complete system and restore it.

Out of these three options, it is generally discouraged to pay the ransom. By paying the ransom, we will be encouraging ransomware sources to attack more. Furthermore, in some cases, it was found that despite payment encrypted files were not decrypted.

About the other two options, it is dependent on the extent of malware. If it is of the minor scale, then removing the malware will do the job. But if it is too lethal, then it is up to the user that if he/she thinks that data isn’t too important, then the factory resetting the system is a viable option.


The best way to be sure of having wiped out the ransomware from the system is to reinstall everything from scratch. Hard disk formatting will make sure that no remnant of the ransomware should be left out.

But for the data, the user will be lucky if he/she has been managing the data backups. An effective backup strategy will enable the user to stand the conqueror in combatting the ransomware attack. With complete wiping out of the system, the user will lose everything stored in the hard drive. But in case, regular backups have been managed, complete data will be restored in a couple of minutes or hours, depending on the data volume.

Recurrence Prevention

Once you defeat the ransomware, it is important to take measures to avoid the reoccurrence of ransomware attacks. It must be understood that ransomware attacks are constantly being evolved. With each passing day, their attacking methods are getting more and more sophisticated. To combat ransomware attacks, it is always recommended to undergo contagious planning and smart practices.

Go through a brainstorming session to analyze past mistakes. Identify the loopholes and see how these loopholes or mistakes can be rectified.

Always use anti-virus or anti-malicious software to combat ransomware attacks. Furthermore, frequent and comprehensive backups should be made. Because in the worst-case scenario, we will need to reinstall everything, including the operating system, from scratch. Backup is the only way by which we can have data restored.

Should you use data protection for small business?

GDPR went into effect on 25th May 2018 which benefited many people in the EU who backup their data. For many years companies all over the world used our data without really letting us know how. Some even sold our data if it was provided to them. And that means lots of companies are abusing user data, which is not ok. The best thing that you can do is try and solve the problem in a meaningful way. Which is why using data protection for small business is a very good idea.

Why is data protection for small business very important?

One of the main problems with data storage is that there will always be people that want to access and misuse that data in ways that will not be ok. So the best thing that you can do at this particular time is to protect your data. Customers agreed via the general data protection regulation to help you keep their data. However if that data is leaked, then you are going to deal with major problems. And that’s the type of thing that you want to avoid. Thanks to data protection for small business, you get to eliminate all those problems naturally and it works really well.

The problem for most customers is that they don’t really trust a business with data anymore. And that will be bad for you, since it will be harder to customize services and provide a more comprehensive and personal set of solutions to customers. Which is why it makes a lot of sense to actively try and protect all customer information in the best way you can. It’s definitely not easy, but with help from the right data protection for small business services you can get that done.

Thanks to such a service you can protect personal information.  You can also eliminate issues and improve security measures to ensure everything is safe. All of that is extremely handy and important. And with the right approach it will pay off big time if you do it right.

What kind of data should you acquire from customers?

As you can imagine this depends on your business type. Some companies just need the name and address or email. But there are also companies that need a lot more data. Credit card info, health info, bank info, phone number are crucial elements to them. So it all comes down to finding the right approach and actively figure out how to manage and handle everything in a professional system that everyone enjoys. There are always demanding moments for sure, but the payoff can be huge and that’s the thing you will like the most.

What you want to do is to make sure that all customer data is safe regardless of the situation. It might not feel like much at first, but if all this data gets out you will have lots of problems. Which is why you need a professional service that offers data protection for small business. And we are here to help you with all of that as fast as possible. We can help you prevent a data breach of either a small scale or large scale. And we will make sure that you are always happy and fully committed to bring in the best support and assistance no matter what happens. Nothing is impossible if you work with the right team and we will be more than happy to help and assist whenever you need help the most. That’s the vital side of this, the fact that with the right focus and great quality you can always obtain greatness.

Keeping customer data safe is a huge responsibility

And that’s something you always need to think about. Your customers are trusting you with personal information. That’s not something that you want to take for granted. If you want to make sure that they receive the best value and results, then you have to protect their data more than ever before. It’s a very important thing to consider and the payoff alone will be second to none if you do everything right.

Of course there are tricky situations when it comes to data storage and protection. One of them is certainly the idea of protecting data and knowing how to manage everything. That’s not going to be easy, but if it’s done right it will totally be worth it every time. All you have to do is to know what you are getting into and what you can expect from everything. The faster you adapt and adjust all of this, the better.

Keeping costs low

One of the best things about our data protection for small business service is that the costs are very affordable. We know that it’s extremely important to keep an eye out on those costs and ensure that the process is as convenient as possible for you. We study and manage everything adequately and we are always committed to eliminating any challenges that might arise.

With our help you can access the best data protection for small business without having to worry about paying a lot of money. We are fully focused on value and security and we are more than happy to provide solutions that are very professional regardless of the situation. Just consider working closely with us and we will be more than happy to assist.

If you’re looking for a reliable way to keep customer data safe, our data protection for small business service is the best option on the market. We bring you complete security services and a plethora of additional features at a very good price. We understand that challenges and problems can arise out of nowhere, and with our help you can finally remove that in no time. Of course there will be tricky situations all the time, but if you have access to the best data protection for small business things will be a lot better. Avail this opportunity and use this service today!

Why should you use a data protection solution?

Growing your business is very important, as that will bring you to more leads and customers in the long run. But at the same time, that also means you will need to process more data. Which is why finding a reliable data protection solution is what you need to focus on. Cloud services and cloud data are always a good option. You do want to find something which suits your needs, which is adaptable, reliable and also a pleasure to use all the time.

Can data protection solutions protect you against any data loss?

The primary incentive for any data protection solution is that it helps you with data management and at the same time it also brings in front professional, creative and very high quality features that you do not want to miss. It’s always focused on quality and on maintaining your data away from prying eyes.

What makes our data protection solution unique is that it’s cost effective, but at the same time we also employ the latest backup technologies. You can create a backup at any given time and it will be available for you all the time, with results being second to none every time you work with us. That helps immensely and it totally delivers the tremendous value and quality you always wanted, no matter what happens.

Adapting data protection solutions to your own requirements

Most data protection solutions are cloud enabled, to ensure that everything is bringing you immediate access to the backup wherever you are. You need this type of flexibility because you never really know where you can find your data, how you can access it and so on. The faster you have that, the better the experience will be in the end, and that’s extremely important to think about.

A good data protection solution will help simplify the data landscape. It will also optimize the workloads at scale and it will secure data assets. You need all the benefits that you can get as it will make the process simpler and move convenient no matter what happens. When you focus on value and professionalism, you will find it a lot easier to complete all customer requirements and abide to their needs without any worries. That helps a lot and it makes implementing any new features a lot easier than ever before.

What type of data protection solutions do you need?

That depends on a business to business basis. Some companies need specific features, others less so. But adapting and implementing a multitude of features means you get access to better and higher quality results every time. Thankfully, there are some features that every data protection solution needs to include. And here are some of the best you should focus on.

One of the main features you need to have is incremental forever backup technologies. It’s a lot better to have incremental backups because they help protect your content a lot better and you get to eliminate any problems that might arise. It’s very comprehensive, professional and extremely helpful. Plus the fact that you have more control is also extremely handy, allowing you to spend less time on a backup while also getting complete protection.

Then there’s the cloud backup feature. Some would go for a hybrid cloud backup, but either way the primary focus here is to ensure that you get to have application testing, DR and long term retention features. And you actually have all of these and so much more without a problem with the most reliable data protection solutions out there. It’s definitely something to think about.

Of course you should also receive some other features like deep application integration. The data you protect should always be accessible in no time and without problem. The last thing you want is to deal with any cumbersome and not that friendly consistency checks. There might be data delays and other problems, so try to do that and you will not be disappointed with the process or anything like that in the end.

Moreover, you need to think about orchestration. Being able to offer complete data recovery to your business and not having it take hours upon hours can be really helpful. It’s the type of feature that every data protection solution should offer nowadays. Not only does it have to bring in some industry leading features, but it also has to bring in front professional and reliable features for you to explore and enjoy all the time, regardless of the situation. If possible, the disaster recovery process or any recovery needs to be automated. It saves time, effort and it just makes the experience a lot more rewarding and professional in the first place.

Every data protection solution needs to bring you instant recovery. No one wants to spend a lot of time waiting for the backup or the backup download to complete. The faster you have that ready to go, the better the results will be. It’s a very good idea to know what you are getting into with this type of stuff, and then you can adapt and adjust as you go along, based on the desired experience. We guarantee that it will be a lot more rewarding and professional to do this, so adapt and improve on it naturally, it will be amazing in the end.


We believe that every data protection solution needs to be reliable and it must have tools and features like encryption that will keep your data safe. Our data protection solution is designed to help protect your data from prying eyes, all while making sure you receive incremental backups. We firmly believe that value and professionalism are very important, and at the same time we want to make sure you never lose your data. If you’re looking for a comprehensive data protection solution with creative data safety tools and amazing features, we are here to help. Check it out today and you will not be disappointed!

Use a professional disaster recovery plan for a small business

If you have a small business, you always need to be prepared in case disaster strikes. You never really know when your company data might be lost, especially if you keep it on your own servers. You need to create a comprehensive and professional plan that will help eliminate problems and actively focus on the best results. The faster you create a good plan like that, the easier it will be to solve problems and eliminate any challenges. And once you do that the payoff alone will be very impressive. Just make sure that you are patient and you don’t rush!

Figure out the best response plan

It’s a good idea to create a business impact analysis. This will make the disaster recovery plan for a small business easier to handle. And it will also help you figure out what business data can be affected. Upon knowing this, you will get to figure out what data needs the most protection and how you can handle the protection process in a way that helps your business grow and evolve in a proper manner.

A disaster recovery plan for a small business continuity

Even if disaster strikes, the best way to protect your business is with a continuity program. The business impact analysis will figure out exactly what can be targeted, and then you can focus on identifying how much time the disruption will require and how you can manage everything with proper features and good results.

Then you also need to focus on recovery strategies. The BIA will help a lot because it will make it easy to target and then document the resources you need to make the disaster less damaging to your business. Things like creating data duplicates and making sure that you conduct gap analysis will help you quite a lot. That will offer more understanding of what resources you need to use, how to allocate and target everything in a professional manner that actively helps your business.

Developing the disaster recovery plan for a small business is crucial here. You will need to start with a framework or a mockup for the plan at first. And then you can improve on it as you go along. The more you adapt to the situation, the better it will be for you. Try to implement the best recovery procedures in your recovery plan as fast as possible. The faster you do that, the better the results will be, and that’s exactly what you need to think about for this type of situation.

Of course, every disaster recovery plan for a small business needs to be tested before you start using it. The testing process will make it easy to see if this plan is good against any human error that might appear and if you can implement everything adequately. The process is designed to be very convenient and professional. At the same time, once you have all testing information there, you can tweak and then re-rest until you are completely satisfied that your business will resume operations very fast. The faster you do that, the better the payoff will be in the end.

Focus on the insurance coverage

Some companies will bring you creative results and benefits, and the payoff alone will be great in the end. Adaptability is key and with the right approach this will be worth it. The idea is to make sure that you know what you are getting into, and you will be very happy with the way everything works. The last thing you want is to have tremendous damage or anything like that from the insurance supplier. But as long as you get insurance coverage, results will be really good, and the experience alone will be extraordinary as long as you pay attention to everything out there.

Stockpile any essential supplies

Aside from having a copy of your business data in the cloud via our service, it’s also important to have some other hardware and tools needed to continue business operations. Those should be kept aside from your business premises. This way you can eliminate any type of problems in case anything will appear, and the results will be really good, which is what really matters at the end of the day. Make sure that everything is added and implemented correctly, and you will not be disappointed with the results here.

Design a communication strategy

The best part about the disaster recovery plan for a small business is that it allows you to implement a good communication strategy. You need to be prepared in case disaster strikes. That means talking with data centers, making sure everything is adapted to your own requirements and so on. In the event of a disaster, you need to pay as much attention as possible to how you protect and access your data. Compiling contact information and having all that data in the cloud will make it easier to reconnect with your customers or business partners too.

Duplicate the data

You always need to have a duplicate of your data, just to be safe. You never really know what to expect and how you can handle a disaster. The best thing that you can do at this point is to try and create a duplicate for your data and implement it in a way that really works all the time.


Creating the right disaster recovery plan for a small business will help ease the pressure and focus on growing your business all the time. It will make bringing in more exposure and growth to your business a lot easier. And you can finally focus on making your company safe. Even if your data is lost, you will get some extraordinary results in the long haul, and all you need is to test it out and improve on it in a professional manner. It will be well-worth the effort to work with your business directly, and the payoff will be second to none as time goes by!

Importance of Data Retention Policy GDPR in 2019

What is Data Retention Policy GDPR and Why You Need to Have One?

A data retention policy is a crucial step in managing and protecting important data of an organization to avoid any criminal, civil, and financial penalties that sometimes be caused by bad data management practices. This article outlines what a Data Retention Policy GDPR is and why it’s crucial in your organization.

data retention policy gdpr  is a written set of guiding principles that an organization needs to follow when handling personal data — more specifically in relation to time period a data set should be preserved. Article 5 (e) of the GDPR tells that an individual’s personal data shall be retained for no longer than is needed for the reasons for which it is being handled. And whilst there are a few cases where personal data might need to be stored for longer periods (e.g. storing purposes in historical or scientific research, the public interest), the GDPR says that the time period for which the personal data and information is preserved should be restricted to a strict minimum.

International, state, local, and federal policies, laws, statutes and rules, as well as industry-obligatory regulations, spell out the types of data that organizations must preserve. Furthermore, these bodies decide the period of time that particular types of data should be maintained and retained, together with the way in which that data is stored.

Benefits of Good Data Retention Policy GDPR—

Gives You More Storage Space

When storing your own data and files, you can always make use of the additional storage space to make room for new files and data. Alternatively, if you have shifted your data and files to a cloud storage solution provider, you can reduce the cost by cleaning up your important data before shifting or whereas already in cloud storage if you find out second copies.

Removes Duplicated and Outdated Data

Regular data retention policy provides you the opportunity to clean space and eradicated the outdated and duplicated files to avoid mix-up and accelerated the necessary searches. Considering the ever-growing complexity and volume of data in today’s global business market, together with regulatory oversight involved and the advantages to your organization, developing a data retention policy need to be on top of your to-do list in 2019 and beyond.

Data Retention Policy GDPR— A Key Foundation to Data Management

Data retention policy gdpr form a key foundation for assisting manages important data and files of an organization. Besides paper documentation, businesses increasingly are developing and depending on hefty streams of electronic information that usually aren’t stored or catalogued in long-established filing systems.

Acquiring accounting records, customer messages, financial and sales data, electronic communications and other important digital business information is essential in helping to make sure that organization’s does not only follow industry regulations and legal requirements, but also that organizations have power over sufficient data backups essential for recuperating from disasters. Without sound data retention policies, businesses may find it quite impracticable to carry on operations following a disaster.

Ensuring that you anonymize or delete personal information when you no longer required, it will assist to avert data from becoming inaccurate, outdated and irrelevant. It will also lessen the data security threat to your data backup for business and restrict the odds of confidential personal data being exposed in the case of a data breach of your systems, which could possibly cause destruction to the individuals involved.

From a more sensible point of view, it is inept to keep more personal data than you require, and there may be avoidable costs related to security and storage.

Retention schedules are a vital aspect of records management for most organizations. Certain examples of retention times for different processing activities include storing—

  • customer tax and financial data
  • employees files and records
  • direct-marketing customer data
  • processing data needed for legal claims
  • health records of health patients

Data Retention Policy GDPR Helps You Retain Important Data and Files

The EU General Data Protection Regulation (GDPR), which came into force on 25th May 2018, brings in more strict requirements about how long personal data may be stored. Organizations have to be more disciplined and considered in their retention of individuals’ personal data and information.

General Data Protection Regulation GDPR does not state retention periods for personal information and data. Rather, it states that store data for as long as needed only.

There are great reasons for the rules on data retention periods. The longer data are retained, the higher the probability that data will become outdated and the harder it turns out to make sure data are correct. In the case of a data breach, the more data that are retained on persons, the bigger the possibility for damage and mischief.

Creating the Best Data Retention Policy GDPR for Your Organization

Having an all-inclusive data plan is crucial to meeting state and federal compliance regulations. It’s a modern challenge— state and federal rules compel the pharmaceuticals, healthcare, and financial service industries, along with other segments, to develop more electronic documents—and to keep this documentation for longer time limits.

The other challenge that stumbles upon is— how organizations can ensure easy and quick access to specific types of data and files, without adding to the bottom line?

The key is to create and employ an effective data retention policy. Now more and more organizations have understood the importance of General Data Protection Regulation, and are enhancing their efforts for the same. But the truth is— success demands going beyond having merely policies and plans that reflect regulatory guidelines. Subject Access Requests allows an individual to get information— helping transparency on the accuracy and lawfulness of the information being held. To be successful, organization data retention plans need to boost adherence to the policies all through the enterprise.

Firstly, you’ll need to find out and understand what personal data you presently retain and take a look at where it is being preserved. Email accounts, databases, servers, company computers and even backup drives should be checked. Once you’ve precisely assessed your data set and located all storage locations, all you need is to define a specific storage for different types of data and start to choose which records need to be stored— this completely varies from business to business depending on your organization’s needs.

Irrespective of the retention period you choose for, however, you should prove your reasoning behind the length of time you want to store personal data and information for.

Backup Everything Simplifies Data Retention

You can choose to store your important data in the cloud. Cloud storage services offered by Backup Everything add several additional layers of protection to the data and files. The data ends up being placed on the cloud’s servers at safe locations (data centres) protected by high-end antivirus software. Backup Everything offers unified data storage and retention solutions for businesses of every size and industry. We offer the best possible cloud storage services and ensure to keep all your documents and data safe.

What are the Advantages of Cloud Storage and Why Your Organization Needs It?

Advantages of Cloud Storage— What is Cloud Storage?

The Advantages of Cloud Storage allows your users store data in the cloud, instead of storing in servers, and accessing it through the internet connection. Cloud storage is an online service which lets you store, back-up and remotely access your data and files – from anywhere, anytime and on any device.

Although on-site solutions are a feasible option for data storage, but today more and more businesses and organizations are relying on cloud storage services because of the ease and the advantages to the bottom line, and obviously the safest data centre. With Cloud storage solutions, you can maintain, manage, and back up your important data remotely, and you don’t have to keep up any on-site environments. This reduces the requirement for big capital investment to buy and renew on-site servers, which can be little costly. Instead, you can choose to pay annual operating costs or monthly cloud-based storage options, whichever meets your organization’s need and demand.

Advantages of Cloud Storage for Sensitive Data

Without any doubt, data is considered as a company’s most valuable asset. However, the safety of that ‘important’ data continues to be a big challenge for businesses of every size and industry.

When it comes to storing data, cloud storage solutions are becoming the organization’s first choice. Storing files remotely instead of locally has several advantages for both home and professional users.

Knowing the advantages of cloud storage and what it means to you and your company can help you make the best decision that best suits the data storage needs of your organization. So in this article, we’ll discuss the advantages of cloud storage and how to make the most of it.

6 Important Advantages of Cloud Storage for Every Organization

Here are the top advantages of cloud storage services your business can exploit—

1. Cloud Storage is Cost Effective

Cloud storage services reduce the cost related to traditional backup approaches, offering sufficient storage space in the cloud for a small monthly or annual fee. With a Cloud environment, the physical devices meant for storage is the responsibility of cloud service provider, and not the organization, which eventually results in huge cost savings for an organization. There is no need to invest in and maintain their own on-site resources (i.e. physical servers or tapes).

Another advantage of using cloud storage for your organization is, you only have to pay for the storage space that is in use, and not for the unused space that may be required in future. You only have to pay for the resources you use.

2. Cloud Storage is More Secure

Sensitive or private information stored in the cloud is usually more secure data than storing it locally, especially for small business owners. Cloud storage solutions ensure no unauthorized users can access the data backup by encoding the data both during transmission and while at rest. Imagine if your organization’s important data gets encrypted and you cannot access it, and the only option is to pay a hefty fee to get it back— it will adversely affect your organization. Nowadays, ransomware attacks are on the rise, and the reason is quite obvious— eventually, the organizations will pay to decrypt their data. Any organization can be an easy target for a data breach— because it doesn’t matter to hackers how big your organization is or which business industry you are in!

With reliable cloud storage, you can employ high-level security controls to protect your business’s sensitive or private data against threat players. Choosing a reliable cloud storage provider can help you in many ways including testing for drawbacks, planning for vulnerabilities and remotely backing up your organization’s data and information. When you store data in the cloud, you can make your data even safer and more secure by choosing a backup plan which can help you at the time of disaster recovery. It also helps you with proper and timely data management. Sooner or later, disaster can hit anyone, so it is strongly recommended for organizations to be proactive and have a strong disaster recovery solution ready.

3. Cloud Storage Offers Scalability

When you store data in the cloud, it can help you take full benefit of increased scalability. Whether your organization needs to be able to easily scale up and down, or your organization is experiencing significant growth period, or whatever may be the reason, you can profit from advantages of cloud storage to expand and go down with the file storage requirements on-demand, with only a few steps.

4. Cloud Storage Offers Better Accessibility

Storing your organization’s sensitive and confidential data to the Cloud has several advantages for your employees. Do your files and data need to be shared across different departments, among team members, or need access from a remote location? Storage of data and files in the Cloud means that your content can be easily accessed from anywhere, anytime and from any device.

5. Cloud Storage is Energy Efficient

An added bonus of shifting your data and files to the Cloud is the saving your organization’s electricity bill. As discussed earlier, with on-site storage solutions, an organization would usually be liable for buying, provisioning, and upholding their overall IT infrastructure – this adds to your monthly electricity bill! You can experience up to 90 percent reduction in overall energy consumption by switching to the cloud.

6. Cloud Storage Offers Automated Cloud Backup Plan

Backing up your data in the public cloud can be challenging and boring. And the biggest issue most businesses and customers have with backing up data is following through; it basically just does not get completed. Online data storage services make the tedious process of backing up easy and simple to achieve through automated cloud backup solution. All you need to do is to choose what, when and how often you want to backup the data, and the service does the rest.

Maximize the Advantages of Cloud Storage Today with Backup Everything!

The good news is, maximizing advantages of cloud storage doesn’t have to be tricky! But, choosing the best cloud storage option to meet your organization’s unique requirements and needs can indeed be unapproachable. Backup Everything has significant experience and expertise in planning and implementing Cloud-based environments that best meet your organizations growing demands. Contact us to know how to choose and implement the right cloud storage option for your organization. Let Backup Everything help you expand and safeguard your IT infrastructure by leveraging cutting-edge Cloud technology today!

Why Offsite Backup is Important for Organizations?

Offsite Backup — A Way to Secure Your Data

One of the most essential steps you can take to protect your critical data is to create a backup. Data backup is beyond the days of making use of multiple discs, trying to manage a huge external hard drive, and paying rent for big servers.

Today, personal computer users and businesses can backup sensitive and critical data without even thinking about it. How is this possible? The answer is— CLOUD. There are many ways to accomplishing this. You can backup your important files and data using an external hard drive or consider a cloud storage platform. However, it is vital to consider the value of offsite backup.

Thanks to advances in technology and new paradigms like cloud storage and online backups, both individuals and businesses now have the facility to securely backup their important data at a remote location almost instantaneously.

Offsite backup provides file protection without the vulnerabilities inbuilt in other methods. If you want to make sure your data is well protected, learn more about how offsite backup can help your business.

Why Choose Offsite Backup?

Backing up data is important for many reasons. A hardware failure or power surge could strip your organization of all of its important data without a proper backup. Your employees can lose their entire day’s worth of hard work if they fail to back up their data securely, and the loss of productivity can be a significant success to the company’s productivity and prosperity.

Cyber security is the key reason to do data backupsData protection and security is a top priority for every organization, because nowadays cyber attacks are increasingly growing in both sophistication and frequency. As every new day, IT developers create new defences to protect the data; hackers, as usual, discover new ways to prevail over them. This ongoing battle means that any organization is a potential target.

However, hackers could still potentially get into your backups if they’re connected to your network. So when you connect an external hard drive to your computer physically, so those backup files and backup copy are going to be at risk which can damage your system. Moreover, some viruses can spread to other computers and servers on your organization’s internal network. When you choose offsite backup, you eradicate this connection and protect your data in a better way!

Offsite Backup Defined – The definition of offsite backup can be quite complicated to get a decision on, as when several IT providers talk about this concept they are usually referring to one of a number of various types of backup.

The key concept revolving around offsite backup is that your organization’s data and backups are sent out of your physical location(s). In other words, your company backups are not stored in your organization’s building.

Generally, offsite backup is performed in one of two ways—

1. Physical Transport— In this, important files and data are copied from disk to disk or onto a removable hard drive and storing it elsewhere. Also, complete backup of the system is done on tape and stored in offsite.

2. Remote Backup— It is a more modern approach to data backup, where your data and files are stored on servers located offsite. This type of backup is generally referred to as cloud backup.

What are the Benefits of Offsite Backup?

Data has become some of the most important and irreplaceable assets for both individuals and businesses cloud backup alike. Benefits of offsite backup—

1. Reliability

Offsite data backup is much more reliable than the traditional methods with which organizations are most familiar. Since backup software is automated, every important file is backed up daily. Thus, allowing organizations to recover the most recent file and data more quickly without losing any important data. Backups can also be done from multiple devices or locations. If any device or server crashes, backups will still take place without any intrusions.

2. Backup is Seamless

Earlier, backup process used to be backbreaking and daunting. But now, organizations and business don’t have to really worry about backup any longer. Hiring a professional offsite backup service provider will help you establish a backup schedule that will not interfere with the business. Rather than backing up files and data manually or copying each for hours, remote backup services let users backup easily with just a click, or even backups can be scheduled when the office is closed.


With opting offsite data backups, you can reduce the company’s workload and at the same time saves you money. With cloud backup the backup process is automated, so you don’t have to appoint a particular employee to schedule backup data, which means production won’t be lost to manually backing data up. Undoubtedly, organizations have numbers of computers with huge amounts of data that you need to backup regularly, and physical storage solutions can be expensive. Most of the remote backup solutions are billed on a monthly basis and offer unlimited amounts of data storage in the cloud. If your business operates in an industry where backups are compulsory or you process a large amount of files to back up on a daily basis, the offsite backup solution will save you money!

4.Easy Installation

Another benefit is offsite backup’s easy installation. Your organization doesn’t need to have a complicated infrastructure to take advantage of offsite data backup services. Online backup solutions are managed by an IT partner who is professional in this field, who can work with you to step up which data and files to backup. Backup Everything handles the setup of the backup software completely. As your organization grows, you can scale up your cloud storage according to your organization’s requirements without any interruptions or downtime.


Offsite backup solutions tend to be more reliable and secure than any other mean of backups. Since the offsite data backups are automated, all your data and files will be backed up at regular intervals on daily basis. To ensure that backup data is shared and stored securely, most solutions employ advanced encryption tools in order o keep data safe and secure. It is mandatory for cloud companies to comply with rigorous safety and internet security evaluations and fulfil strict security protocols. The same applies to your organization’s data. When windows server backup happens, the data is encrypted and sent to the offsite servers in secure locations.

6.Quick Recovery

Recovery is quick with solutions. With all your data and files correctly catalogued and recent in the offsite backup server, there is no fear of any data loss. You don’t have to face a delay in delivering customer service or waste your time— resulting in happy employees and customers. In traditional backup methods, for data recovery— you need to recall the tape, load it, find data and then recover it. But using cloud storage solutions, there is no need for physical transportation of data from tape handling or the offsite windows server location. That means, data can be recovered quickly and efficiently, thus saving a lot of time.

Choose Backup Everything for Most Reliable Offsite Backup Solutions

Backup Everything’s offsite data backup service enhances and smoothes the data backup process. We help organizations get better backups, easier data management, faster data retrieval, and no downtime.

The Backup Everything Advantage:

1.  Saves your time

2.  Saves your money

3. Protects your data

4. Self-service tools

5. Faster recoveries

If you are interested in learning more about how offsite backup can help ensure that your business is disaster recovery ready, get in touch with us today.

GDPR Data Storage – It’s All About the Data!

GDPR Data Storage: What is GDPR?

Basically, GDPR (General Data Protection Regulation) is a set of laws elucidating the digital rights for citizens of the European Union. It builds on a former policy, known as Data Protection Directive, which Europe implemented back in the year 1995. Most of the ideas outlined in GDPR came from the earlier adopted regulation, and even Fair Information Practices, an older series of principles comprises of the ways customer information should be used.

GDPR in Europe represents one of the strongest and powerful data privacy laws in the world. It gives people the right to ask companies how their personal data is collected and stored, how personal data is used, and even request to delete that personal data. It has also made mandatory for companies to explain how a person’s personal data is collected, stored and used, and moreover get the person’s consent before collecting it. In this case, ‘personal data’ refers to things like person’s name, email ID, and IP address, but also pseudonymized information that can help in tracing back the person.

Under GDPR, many rights are guaranteed. You can forbid the use of personal information for certain purposes, like direct marketing. Say, if you have bought a laptop through an online store, and start seeing ads for similar laptops, you have the right to ask the retailer to stop using your personal data for direct marketing purposes.

Every European citizen has these rights by law, but there are a few companies who grant them to people in another place as well. For instance, Microsoft has given all users control of their data under the new EU privacy regulation. It has a privacy dashboard that allows any user to manage and their personal data.

GDPR Article 5: Principles relating to the processing of personal data states—

Personal data shall be: (a) processed fairly, lawfully and in a transparent manner in relation to the data subject,…”

GDPR Article 6: Principles relating to public interest as a basis for lawful processing states—

Processing is important for the performance of a task done in the public interest or..”

GDPR Data Storage for Business

The General Data Protection Regulations claims that data protection regulations aren’t just limited to security. Rather, it is about— the purpose of using the data, the reason for obtaining it in the first place, its accuracy, and the duration to keep it. GDPR compels businesses and organizations to acts, and take the protection of a person’s identifiable information seriously and responsibly. It imposes strict requirements on the way how business is collecting, storing and processing the personal data.

Here’s what you need to know about GDPR Data Storage

  • GDPR Data Storage give EU citizens more control over their personal information and ensures that their data is being strongly protected across Europe, no matter whether the data processing takes place in the EU or elsewhere.
  • Personal information can be a name, date of birth, address, contact number, unique identifiers, gender, personal interests, and others.

Many have a misconception that GDPR impacts big organizations only. But, this is not the case. If you actively use a database to store your customer or target information, you cannot ignore GDPR!

According to a source, “92 percent of companies rely on databases to store customer and prospect’s information.”

For that reason, no matter what’s the size and shape of a business, GDPR has an impact.

Why is GDPR crucial to your business?

GDPR covers 3 key areas that every business or organization needs to consider—

1. The GDPR regulation itself

2. The systems you use to store all your customer personal information.

3. The legal sides of the regulation and how it will impinge on the way you handle                  personal information.

GDPR Data Storage— How to Use the Cloud for Compliance?

This was the basic overview of GDPR. But, how to be safe and what can you do to meet the compliance?

GDPR, General Data Protection Regulation applies to any organization that stores and process the personal information of European residents from any of the EU’s member states. Any company with a website that is gathering personal information through chatbots or forms needs to be in compliance, as your audience and customer could be anywhere.

Under GDPR Data Storage regulations, you should accurately control where and how you store data because the people you collect it from can ask you to modify or delete it any time. If you don’t act in accordance with their requests, you will be liable to heavy fines. But money and fines aside, GDPR is good for business.

GDPR presents a real opportunity for businesses and organizations to re-engage with customers and edify them about the benefits of data management and secure data sharing. People will happily grant access to their personal data if their requirements are being met.

With this approach, businesses can get ahead of the game in terms of dispelling any concerns individuals may have about how their personal best data backup is stored and used. Demonstrating that they have strong, safe and sound data governance strategies primed can really go a long way in encouraging customer trust and helping to develop strong brand relationships, something which is fruitful for everyone!

Here at Backup Everything, privacy, protection and data security have always been core to our company principles. Our mission is to improve efficiency and ensure compliance and security. We help your business ensure GDPR compliance in the cloud backup with data control features, end-to-end encrypted file management, and legal guarantees.

Here are a few ways how cloud storage can help with compliance— making happier customers, generating more profits and indeed, better businesses!

Centralize your Documents— At a basic level, GDPR requires you to know where all of the personal information and data you have collected from people over the time is stored. Businesses must conduct a content inventory where all the personal information may be stored and consolidate all of their documents holding personal data in a secure repository or cloud storage.

Backup Everything provides the perfect solution, keeping a proper track of important information and making external and internal audit processes simpler than ever. Moreover, Backup Everything ensures that end-users cannot modify data backup for business access permissions to the centralized documents, reducing the risk that files might unintentionally be shared with any unauthorized users or publicly.

Many people are using Backup Everything for data storage as we are fully GDPR compliance. For instance, an organization is creating a library to be used as a registry for all of the information needed to track about students, customers and employees. When they are audited, they will be able to present an inventory of all the crucial personal information they store and promptly identify its location whether to give access to information, modify or delete it.

Automatically Detect and Manage Files Holding Personal Information— As GDPR applies to the content of all type, maintaining a good data management is important. With backup everything, organizations can automatically detect files having sensitive personal data and build a proper workflow to make sure this data is being handled and tracked rightly.

GDPR Data Storage at Backup Everything

The GDPR recommends proper encryption to protect personal information from exposure and unauthorized access. Unlike other cloud storage providers, Backup Everything doesn’t have access to your personal data or encryption keys you manage in your files in the cloud. So, there is no risk of data breaches with us.

At Backup Everything, data security and protection are our key missions. We design and develop products and services with privacy by design in mind, so as to offer the strongest possible protection to all of our users, be it personal users, NGOs, SMBs, enterprises, or journalists. We understand that security and privacy are fundamental human rights. As the GDPR changes these rights into real-data protection obligations for businesses, our aim is to deliver the most secure solution to assist companies to meet these requirements.

No matter if you’re a data processor or data controller, the General Data Protection Regulation, or GDPR will change how you manage personal information in the cloud. Backup Everything helps you meet the new requirements.