All you need to know about NAS Backup

What is NAS?

Network Attached Storage, commonly known as NAS, is a data storage system often used by large organizations and firms for storing and maintaining their data. It is a collection of storage drives connected via a network and shared among a group. It is a hardware unit attached remotely to the system. It allows the linked devices to directly store and access all the files in it.

NAS device comes with a built-in data security system. It helps in recovering data in case of malfunctioning of any device attached to the system.

How does NAS Work?

NAS comprises a network-attached storage device that is linked with multiple computers at a time. You do not need to directly attach your device to the NAS server. Instead, all devices are connected with NAS via a network.

All you need is to install software for NAS on your computer and then link it with the NAS server. Now you can easily store or access a file from NAS storage. You can even use NAS from a remote location.

Since all the data from the linked devices is stored on NAS, you can recover the data easily in case any of your devices are attacked by malware or encounter hardware failure.

Benefits of NAS Backup

NAS backup is an ideal data backup and storage system for small businesses and other organizations who want to keep their backup data on-premises. Some of the highlighting benefits associated with network attached storage device are as follow:

Wireless Setup

NAS setup is simple and easy to install. It does need any wires to be attached to your computers, plus it provides a file-sharing system via a network. It does not require much technical expertise and it is not time-consuming to install a NAS system.

Easy Customization

NAS devices are easier to customize. You can easily customize it and add up storage drives whenever needed.

 Remote Access to Data

NAS provides remote data access to its users regardless of their geographical location. If your device is linked with a NAS server, you can access, add, and remove files in it even if you are away.

Secure Storage Space

NAS backup is a secure option for data storage. It is a private setup with only selected people who can access it. In addition, there is no interference from third-party service providers, which makes it a secure storage server.

Fully Functional Operating System

NAS comes with a fully functional operating system. You can easily install other software for data protection and disaster recovery on it.

Affordable Storage and Backup

NAS offers an affordable data storage and backup option. Instead of managing separate external drives for each device, you can use this centralized storage system and save cost. It is also much cheaper and affordable than other available backup software options.

Cons of NAS Backup

Some of the main shortcomings of NAS data backup are as follow:

  • Vulnerable to Error: NAS devices are more vulnerable to errors. In case of any malfunctioning of the device, you can lose all or part of your data. Also, data can get easily deleted from NAS due to small human error.
  • Dependent on Network Bandwidth: NAS backup is dependent on network bandwidth. If your network is not working promptly, you may face problems accessing your files via a NAS device. Also, in the case of power failure, data in NAS is inaccessible.
  • Difficult File Tracking System: NAS uses Linux operating and file management system. It becomes quite challenging to recover data from other file system through NAS. You will probably need to hire technical assistance for recovering your data. This makes it a tedious and costly backup system.

 Alternative to Network Attached Storage (NAS) Backup

NAS backup presents as one way to have data backup and protect an organization from any kind of major data calamity, but it is not the ideal one considering the cons associated with it. The other alternative to NAS backup is cloud based backupCloud backup provides an online portal where an organization can upload its data and access it from anywhere, anytime. Since data is stored online on a third-party remote premise, so it also means no cost associated with setting up and maintaining hardware. Cloud storage comes with only subscription charges against the amount of storage that an organization purchases. In case of additional storage requirements, all it takes is purchasing more storage space. In addition, most of the cloud services provide data encryption before storing in the cloud, which means despite the data is online, it is extremely challenging for hackers to extract it.

Wrapping Up

NAS backup is one handy and reliable way to protect data and keep a backup copy, but it is also true that cloud backup has taken over NAS due to its easy and flawless backup system. Especially for small businesses who are new in the market and struggling with their revenue, cloud backup provides a more cost-effective, reliable, and easy way to backup data. In a nutshell, NAS backup is one of the recommended ways to backup data have an on-premises hold of it, but if you are looking for a more cost-friendly option, you can opt for cloud backup services.                               

How Automated Cloud Backup is bringing convenience for Businesses to fulfil their Backup Needs?

There is hardly any business in the present times that won’t acknowledge the need for data backup for protecting the business data from any kind of loss. When we are shifting more and more digitally, the need for data backup is becoming more important than ever before. Data backup plan gives peace of mind that no matter the situation, a proper backup copy is in place and the business won’t have to face any unpleasant circumstances in case of any disaster.

There are many backup options in the present era, such as local backups (external hard drive, NAS, and others) and cloud backups. But cloud backups promise more data security and accessibility we need in the present era. As cloud backup has superiority, so this blog discusses more about the usefulness of cloud backup, especially automated cloud backup.

Automated Cloud Backup – A New Reality

In this digitally advanced era, considering computers or other portable devices as the only way to store business-sensitive and personal data is no longer a safe option. When business activities are getting digitalized and automated, then why not the data backup becomes automated and digital. This is where automated cloud backup comes into action. As the name implies, an automated cloud backup provides a medium for businesses to backup data in the cloud automatically without the need of commanding every time to perform the backup.

Basically, backup software is installed in the concerned computer, which then automatically keeps backing up data into the cloud. All it needs is the internet connection to keep performing backups. You can even set the times when to perform backup so that the backup process doesn’t cause any disturbance for you.

How to Pick an Automated Cloud Backup Service?

Automated cloud backup is a great way to ensure effective cloud backup, but it also requires picking the right service provider. There are many automated cloud backup services available today, but not all of them can ensure the efficiency you might be expecting. Therefore, you must properly evaluate a service before picking it. Following are some of the basic points that can help in picking the right service:

1. You must be clear about what data type you want to backup and then see which service properly reflects your requirements.

2. If you are going to backup sensitive data, then picking the one that provides top-notch encrypted and secure data protection is a preferred choice.

3. Carefully evaluate the pricing plans. You must ensure that they are charging reasonable against the services they are providing.

4. Consider those services that don’t sell your personal information to third parties and value your privacy.

5. Automated cloud backup is of no use without a convenient retrieval process. So, ensure that the service you pick has an easy and advanced data retrieval process.

6. Cloud backup should also provide some additional features, like file sharing, file syncing, temporary backup of deleted files, and similar other features.

The above points are some of the basic things to consider while picking an automated cloud backup service. But you must ensure all the other requirements you are targeting before opting for any service.

Benefits of Automated Cloud Backup

Automated cloud backup is basically an advanced way of protecting your business data while ensuring continuous access to it. Following are some of the highlighting benefits associated with automated cloud backup:

Automatic Continuous Backups

The main attractive aspect of automated cloud backup is the uninterrupted, continuous, and automated backups. A cloud backup service/tool will need your assistance in the initial backup setup, and after that, the tool will start backing up data continuously with zero to minimum intervention. Most cloud backup solutions can set up a schedule to follow based on your instructions, and that can be twice-daily backups, twice-weekly backups, monthly backups, etc.

Reliable and Efficient Approach

Technological advancements have made most of the business manual processes into automated ones. So, how can one think of manual backups as still a reliable and efficient way to back up sensitive data. Manual backup is one option, but it increases the chances of errors. With automated cloud backup, a cloud backup software or service comes with a top-notch technology that has one job to do, i.e., to ensure that your data gets continuous backup. In addition, most cloud backup services perform encryption of data before storing it in the cloud. Some even provide encryption keys, so that only the user is empowered to decrypt the data. This way, the chances of data theft reduces greatly.

Accessibility

Cloud means anywhere, anytime access. With cloud backup, the data goes wherever you go. You only need the internet connection and your login credentials to access the data from any number of devices. In the COVID-19 pandemic, when we are already seeing the practice of work from home, cloud services are presenting the ideal solution for businesses to let their employees access work-related material easily. Most automated cloud backup services also provide a mobile app to further ease accessibility. In short, accessibility is one major benefit associated with cloud backups that give it priority over other local backup options.

Remote Storage

Automated cloud backup is an online backup of data, which means it has no connection with an on-premises storage setup. A malfunction, natural disaster, or software failure will have no impact on the cloud backed up data. This presents an ideal crashplan for small business sector and ensures business continuity.

Cost-Effective

The cost associated with local backups is quite hefty, especially for small businesses that are already struggling with revenue. You need dedicated hardware, software, and on-site storage location to backup data in a local network drive or other mediums. It also involves regular maintenance, while expanding the backup storage space is also costly and time-consuming. But with automated cloud backup, you are cutting off all the on-site hardware-related expenses. Online backup services just charge based on the storage space you are going to use and that price is a fraction of what would have cost for on-premises backup. In case you want to expand the storage space, you just have to pay the additional storage charges to the cloud provider.

Wrapping Up

Data is very valuable in the present times and no business wants to bear the situation of data loss. Business continuity comes at an edge if a business loses crucial data. Therefore, having an automated cloud backup solution integrated into your business can ensure data backup and security. With the features like remote storage, syncing services, anywhere accessibility, and similar others, automated cloud backup presents a true companion for businesses in the present era.

What is the GDPR Data Storage?

 It is pretty impossible to spend a month without hearing any news about a data breach or other kinds of cyber-attacks. Every year, thousands of businesses get victims of data breaches, malware, ransomware, etc. In such situations, it is often discovered that the victim’s negligence towards proper security measures resulted in the security breach. But the data security situation is a bit different in European countries because they care a lot about data protection and online privacy. The General Data Protection Regulation (GDPR) is one such regulation designed to ensure data privacy and protection of European Union residents.

What is GDPR?

General Data Protection Regulation (GDPR) is a set of laws that demands businesses to protect the privacy and personal data of EU residents for all those activities conducted within EU states. It also regulates personal data exportation outside the EU. The GDPR got approval from the European Parliament in April 2016 and provides one of the best and strong data privacy laws in the world. But this regulation makes it quite challenging and costly for companies to comply with GDPR. Some of the major data protection and privacy regulations of GDPR include:

  • Users should be aware of the data processing.
  • Users should have the right to ask about deleting stored personal data.
  • Ensure privacy by anonymizing the collected data.
  • Deliver notifications in case of a data breach.
  • Secure data transfer across borders.

Privacy Data that GDPR Protects

GDPR protects the following privacy data:

  • Personal information, such as name, email address, contact number, date of birth, ID number, etc.
  • Web data, such as IP address, location, RFID tags, cookie data, and other trackable digital footprints.
  • Health data.
  • Political opinions.
  • Biometric data.
  • Ethnic or racial data.

Why is GDPR Data Storage Necessary

From the users’ perspective, GDPR is the type of regulation that is needed in the present time to protect digital privacy and data. The world is rapidly digitalizing and there is no way a person does not get exposure to digital platforms. Similarly, it is becoming essential for businesses to have a digital presence, provide a web interface, and engage customers via digital activities. In addition, our dependence on the mobile device and mobile app are just drowning us to the digital ecosystem. In all such situations, the crucial thing is how is your data processed, collected, analyzed, and stored. For example, many apps ask you to provide your present location using GPS, so is they are tracking you later or how their data center handles the data? All such concerns are enough for regulatory authorities to set up a framework where there exists complete transparency of data privacy and handling by businesses. This is where GDPR presents the main role.

GDPR empowers users to ask companies how they are processing and handling data. It is mandatory for all companies that are running in the EU or outside the EU but interacting with EU residents to clearly present the way they are handling, storing, and analyzing the data. GDPR even allows users to prohibit companies to use personal data for other activities, such as personalized ads, etc.

GDPR Data Storage and Businesses

GDPR is the need for users, but at the same time, it is a hefty job to fulfill by businesses. For ensuring effective GDPR handling, they have to orient data storage according to GDPR regulations. This means they have to be extra careful while handling personal data, set up secure network drives, and everything related to data is made crystal-clear to the users. This requires plenty of resource allocation and advanced security measures to protect all the sensitive individual files and other data assets.

GDPR Compliance with Cloud Data Storage

GDPR applies to all those businesses that are processing and storing the personal information of EU residents. To comply with GDPR, the first way is to set up your on-premises storage space to comply with GDPR protection criteria. But the second and even better way is to use cloud storage services to have GDPR compliance. Cloud data storage makes it more convenient and simpler to comply with GDPR without much of a hassle. Instead of setting up on-premises data storagelocal backup, and on-site security measures, you are paying third-party online backup services to process and store the data for you. Following are few main points that present how cloud data storage act as a virtual machine to help comply with GDPR:

  • Centralized Data Storage: GDPR requires transparency about where personal information is stored. With cloud storage, a company gets a clear, dedicated, and centralized route of data storage. It can easily track sensitive data and provide more protection required for GDPR compliance.
  • Data Management: GDPR gives users the right to ask how is their personal data processed and handled. Cloud storage services help to detect sensitive personal data and set up the required workflow to have the data management required for GDPR compliance. This way, they can unhesitantly explain to users the smooth and transparent way they are handling sensitive data.
  • Enhanced Security: If a business is storing personal data, then it must protect it too. With cloud storage, businesses get more advanced data security. A cloud backup service usually encrypts the data before storing it in the cloud. Some even provide the encryption key to the businesses so that no one other than the authorized personnel has access to the data.

Cloud storage presents as a true companion for businesses to have GDPR compliance. In addition, the ability of sharing files, setting up file versionsfile sync, and continuous accessibility improves business operations. Besides that, it not just act as the main storage medium, you can also be used for performing an initial backup of data and restore data in case of primary data damage.

Wrapping Up

When there are unlimited number of vulnerabilities and possibilities of data breaches, it is right to be concerned about data privacy and protection. European countries have gone one step further with their strict GDPR. But it is not an easy job for businesses to comply with GDPR and avoid any plenty. Out of many possible ways to comply with GDPR, cloud data storage is a much easier, hassle-free, reliable, and cost-effective method in present times.

Why is Data Storage Important?

Data is a valuable asset for businesses today. As a business grows, the amount of data it collects also grows. The common data businesses collect include client data, vendor data, financial data, analytical data, and similar others. But does your business have a proper system in place for collecting and storing data? Knowing that how crucial data is today for businesses, having a proper data storage system is a mandatory step every business should take. But this does not mean setting up a traditional paper-based data storage system. The present era is the digital era, which requires proper digital data storage systems in place for enhanced operations, accessibility, and data security.

6 Reasons Why Digital Data Storage is Vital for Businesses

A paper-based data collection and storage gives you a way for data storage, but it won’t allow you to utilize the data effectively. Similarly, the growth of the business will demand more space in the case of the paper storage system. So, the best alternative in this era is to opt for digital data storage. Following are the six prominent reasons that highlight the importance of digital data storage for businesses:

1. Efficient Operations

Digital data storage is a more organized way of storing data where you can set up digital databases, separate folders, and organize data in a way you want. Employees will be able to easily search for a particular file or folder. You can set up automated processes, where specific data go to specific locations. This way, your business operations become more efficient and organized. Besides that, if you have set up a local digital storage system via on-premises servers, then it will take less room compared to physical data storage space. On the other hand, if you store data in cloud storage via a third-party service, then you don’t even need any dedicated physical space for data storage. All the data is securely saved in the cloud and just requires access to a web interface to use the data.

2. Easy Data Access

Digital data storage means the data is accessible digitally all the time. For on-premises stored data, employees can easily access the data when they are within the workplace premises. Similarly, cloud-based storage makes the data accessible continuously at any time and from anywhere. In short, digital data storage brings the ease of accessing data whenever you want.

3. Data Protection

Businesses today have to deal with more data assets than ever before. The data asset includes both sensitive and non-sensitive data which require proper protection. When you opt for digital data storage, you are in a position to set up advanced security measures to protect the data. You can even encrypt the sensitive personal data of customers. In fact, there are different regulatory standards related to data handling, processing, and storage that businesses have to comply. Therefore, having a proper digital data storage infrastructure means better chances to set up enhanced data protection systems. On the other hand, you can even set up more enhanced data protection if you opt for cloud storage. A well-reputed cloud storage service provides cloud storage with advanced and up-to-date security measures that protect data from any kind of data vulnerabilities.

4. Data Storage Scalability

When a business starts its operation, the data size is small, which can be handled easily in manageable paperwork. But gradually when a business expands and the size of customers increases, the data volume also increases. Digital data storage means less place for storing terabytes of data. You can set up on-premises servers, network drives, and data centers to store tons of data easily. Or you can opt for cloud data storage to store data on the cloud without worrying about on-premises servers. Both approaches provide easy data storage scalability, but the latter one is more cost-effective, as it does not involve the cost associated with setting up and managing on-premises servers.

5. Data Backup Possibility

Imagine a situation that your business gets hit with a natural disaster that is capable to destroy all your business paper assets in seconds. If you have not set up a proper digital data storage system, then you are going to witness significant data loss. This is because digital data storage also implies setting up either a local backup or cloud backup. This means that other than on-premises data storage via servers, you have a data backup copy that can be restored at the hour of need. But setting up local backup is less effective compared to online backup services because your data is backed up on-premises, so it is vulnerable to natural disaster and other data loss situations.

6. Better Data Analytics

Business decisions today are based on the way data analytics are performed. How a business is interacting with customers, its financial statistics, product sales, and other business-related statistics need comprehensive analysis to make decisions accordingly. This whole process becomes quite convenient when you opt for digital data storage. You can easily do data management and set up workflows to store and process each type of data as per your needs. You can use data analytics tools to perform different types of analysis on the data to get useful business insights. You can share your growth insights with investors and customers to further gain their trust and grow your business.

Wrapping Up

In this digitally advanced era, the success of any business is associated with its approach towards data management. Proper data storage means the business is all set to have solid roots in the market and gain the customers’ attention needed for growth. From the above six points, it is evident that digital data storage system is a necessity. Along with that, utilizing the services of cloud backup service providers to ensure data backup and comprehensive protection is also an added advantage to have a robust business continuity plan.

What is the Importance of Data Security?

In this data-centric era, businesses are more worried about data security than ever before. With the growing cyber-attacks, data breaches, and similar other data-centric issues, customers are now more concerned about how their data is collected, processed, and handled by an organization. In such situations, data security plays a key role in setting up such security infrastructure that minimizes data breach chances. Therefore, setting up robust data security is as vital for businesses as delivering quality services. In this blog, we will provide a comprehensive guide on data security and its importance in the present era.

What is Data Security?

Data security is a proper mechanism set up by a company to protect its data from unauthorized access, cyber-attacks, or other data loss situations. It involves proper evaluation of the data sensitivity, possible data breach chances, different approaches to secure data, and picking up the best tools and tactics to set up a solid data security framework.

6 Key Reasons Why Data Security is Important

It is very difficult for any business to grow without ensuring proper data security because cyber-attackers will leave no chance to make an impact if they find any security loopholes. Following are the six key reasons that showcase the importance of data security:

1. Avoid Data Breach

Every year, the scale of cyber-attacks is growing exponentially. Cyber-criminals are deploying more advanced and sophisticated tactics to breach through networks. Small businesses are more attacked by them because of the poor data security measures. Small businesses believe that their operations and business scale is small, so hackers won’t be noticing them. But the reality is a bit different. Small businesses don’t spend much on data security, which leaves multiple loopholes in their system. This way, hackers have more chances to breach through the systems. But large enterprises are also on the radar of cyber-attackers. Therefore, there is a need to take data security seriously and put up more advanced measures to leave no room for cyber-attackers.

2. Ensure Business Continuity

In the present digital era, it is impossible for businesses to operate without data. Data has become the main part of business operations and decision-making. If data is so valuable to businesses today, then what will happen if out of a sudden the data is lost? For example, there can be sudden data loss due to a cyber-attack, natural disaster, hardware and network drives malfunction, software failure, etc. If a business suffers data loss, then it not just loses customers’ trust, but might also face regulatory constraints. In short, business continuity can become a questionable thing. But if a company has set up proper data security measures, with different layers of protection/backup for different kinds of data, then it is very rare that it would face a severe data loss situation.

3. Avoid Unauthorized Access

Today there are many ways to get hands on the business crucial data and one such way is unauthorized access. It can be due to a silent breach made by a hacker or it can be done from inside the workplace due to no proper authorization mechanism. Not all employees should have the same level of access to all kinds of data. Because if employees can easily access any data, then the unintentional human error might expose that data to cyber-criminals looking for such mistakes. Therefore, businesses have to set up such security systems in place where only certain employees should have access to business-sensitive data, while the higher authorities should be able to monitor who is accessing data. Similarly, more advanced data security measures should be set up that can detect system loopholes beforehand and address any possibility of unauthorized access before any damage could occur.

4. Protect Company Reputation

As mentioned earlier, customers are now more concerned about how their data is processed and handled by a company. Imagine your company encounters a data breach or other such situations that caused valuable data loss. Other than getting severe financial damage, your company’s reputation will also be ruined. You will lose customers’ and investors’ trust, and if you are a small business, then the game might be over for you. Now imagine if your company has set up sophisticated data security measures that prohibit most of the data loss situations and provide top-notch protection to individual files and all business-sensitive data. In such a case, your customers and investors would be more comfortable with your company security measures and your company reputation will keep growing. So, directly or indirectly, your company reputation is associated with how well you set up data security measures.

5. Avoid Unnecessary Expenditures

Small businesses are often hesitant about spending significant time and budget in setting up a proper data security infrastructure. But they don’t realize the monetary damage they have to bear if a data breach occurs. Data such as business financial details, customers sensitive information, employees’ details, and similar other information are some of the core data assets that no corporation wants to lose. But if they remain hesitant towards adopting initial backup and advanced data security measures, then losing such data assets might turn into serious monetary damage.

6. Possibility of Data Backup

Data security does not just focus on protecting data from outside threats, but it also helps to avoid data loss by setting up proper data backups. There are two ways companies can set up data backups, as follow:

Local Backup: A local backup is an on-premises data backup, where an organization backup the data in an on-site server, external hard drive, etc. There are different tools that help organizations to perform the manual or automatic local backup of data hassle-free. This way, organizations have created a separate copy of the data that can be used in case of primary data loss.

Cloud Backup: A cloud backup is a remote (cloud) data storage, where a company backup the data in the cloud using the third-party cloud backup service. Usually, cloud storage services provide a web interface that allows companies to backup, access, and restore data. Such online backup services also provide file sync feature, data access via mobile device, and similar others.

Wrapping Up

With the presence of an unlimited number of data vulnerabilities, it is not possible to say that a business can survive without proper data security measures. Data security gives peace of mind and also encourages more customers to trust the services. Spending few bucks on data security saves thousands of dollars, along with the surety of business continuity. In a nutshell, data security is as important as increasing the customer base and delivering top-notch services.

How Secure and Reliable is Cloud Storage?

With the growing importance of data for businesses and rapid digitalization, cloud adoption has gained significant importance. Businesses are preferring cloud storage to have storage space freedom and better data accessibility. Besides businesses, individuals are also preferring to store their personal data in the cloud. Cloud storage does not just give access to data from anywhere at any time, but it also acts as a reliable data backup medium. Compared to local backup, the cloud backup service provides more surety that data remain backed up no matter the situation. But when cloud technology is trending everywhere, there are also concerns about how secure and reliable it is. The number of data breaches and cyber-attacks is on the rise for the best few years, so it doubts the security of online data storage.

How Secure is Cloud Storage?

It is normal to think about whether your data will be secure in a cloud infrastructure that is not controlled by you. All your files and sensitive data are stored in a server at a remote location, so how vulnerable is that server to cyber-attacks.

The bitter truth is that data stored in cloud servers is probably safer than your own hard drives, servers, and network drives. Cyber-attacks can use the common tactics of phishing emails and malware to get access to your on-premises data. But well-reputed cloud storage services usually have set up a sophisticated, advanced, and regularly updated security infrastructure that makes it quite challenging for cyber-attackers to breach. Some of the other factors that showcase the security and reliability of cloud storage are as follow:

Intrusion Detection

Cloud storage services are serving multiple users at the same time, so there are chances that some users are trying to penetrate the system. But most of the cloud security systems have set up multiple detection levels that can help to detect intruders even if they have breached the first network defense layer.

Top-Notch Firewalls

Just like others, cloud services also use firewalls. A firewall acts as a security wall that plays a major role in protecting data. Firewalls can be software- or hardware-based systems that implement rules on all the traffic and help to filter the vulnerable traffic. A well-established firewall system makes it impossible for hackers to install viruses or malware.

Artificial Intelligence based Security

AI is revolutionizing every sector and cloud storage is not an exception to it. Cloud storage services are also aggressively utilizing AI technology in their cloud security systems. As security analysis requires proper analytical skills, so AI acts as a virtual machine that helps in such analytical jobs. AI programs are developed with algorithms that can perform sophisticated analysis on the traffic and identify any possible vulnerabilities. Big online backup services have set up highly-trained AI models that make it quite difficult for cyber-attackers to breach through the security defense.

Multiple Backups

If you are storing data on-premises, then a natural disaster, hardware failure, software malfunction, and similar other situations result in complete data loss. So, you might expect the same with cloud storage providers. But this is where cloud storage showcases its reliability. The majority of the cloud storage providers perform multiple backups of the data you have stored in their cloud data center. Without bothering you, your cloud-stored data is backed up in more than one server at different locations. So, if one server goes down, you will still have access to the data from the other server. In addition, some cloud service providers even send an external hard drive containing the backup copy so that you can also keep a local backup copy.

Regular Security Updates

There is no such concept as a one-time security measure. Cyber-attackers are always working on developing new tactics and tools to breach through security walls. Therefore, cloud storage services are regularly performing security updates. Security professionals continuously test cloud security systems, keep an eye on trending threats, and implement security patches continuously.

Data Encryption

Encryption is one simple but highly effective way to safeguard any data. If data is encrypted, then hackers won’t be able to do any kind of damage. Cloud storage services usually encrypt the data before storing it in the cloud. So, when you are uploading your individual files or other data to the cloud, it automatically gets encrypted. No matter whether it’s an initial backup or subsequent backups, all the data gets encrypted. Similarly, when you restore data via a web interface or other method, it is first decrypted and then returned to you. Some cloud storage services even provide encryption key to the users, which makes them the only ones to have access to the data. In short, data encryption is one highlighting cloud security measure that is absent in the case of local storage.

Physical Security

Cloud storage services also ensure the top-level physical security of their data centers. Most of them involve fingerprint locks, continuous monitoring, and other mandatory security measures. Compared to on-premises protection carried out by businesses, the physical security of cloud services is far more advanced.

Third-Party Security Testing

To ensure robust security, some cloud storage services also hire third-party security firms to test out their servers and other infrastructure. Such security firms are specialized in finding loopholes and other vulnerabilities in the cloud infrastructure that can be used by hackers. They test out internal cloud systems, web interface, mobile app, and might also act as a user to test out loopholes in services, such as sharing files, file sync, file versions, etc. All such testing activities ensure that the cloud infrastructure is at its top security level and all required defenses are properly set up.

Wrapping Up

Cloud storage is undoubtedly the best storage solution for businesses and individuals. The access of data from anywhere via computer or mobile device and the possibility of unlimited storage space is making it the mandatory digital need. But just like its benefits, it also ensures top-notch security measures. The above points present how cloud service providers ensure data security. All it takes is to choose the best cloud storage service that ensures top-level security and provides state-of-the-art features.

What are the Advantages of Backup Server?

 The threats associated with data today include human errors, hardware or software malfunctions, cyber-attacks, and natural disasters. For all small, medium, and large organizations, data is one of the most valuable assets in the current era. The business future and growth of any organization are associated with how effectively it performs data backup. A solid backup plan means that the organization is prepared for any disaster recovery and can restore its previous position in no time. Having a backup server plays an important role in setting up an effective backup plan. In this blog, we will shed light on “Backup Server” and its advantages, and similar other details.

What is a Backup Server?

A backup server is a server type that facilitates backing up data, databases, and applications on a dedicated on-premises or remote server. It includes both software and hardware technologies that are needed for effective backup data storage and retrieval service to connected PCs, devices, or servers.

Basic Working Principle of Backup Server

A backup server is a part of IT infrastructure where all the computing systems are connected to one or more backup servers. A backup server comprises of hardware server that possesses significant storage capacity and a dedicated backup server application. It regularly backups the data from the connected computing devices at the scheduled time. So, when the scheduled time comes, the device connects with the backup server and completes the latest data backup. The data stored in a backup server can easily be recovered during data corruption, data loss, or disaster recovery. A backup server is usually an on-premises server utilize or it is stored remotely mostly in the cloud hosted by a third-party cloud service provider.

Advantages of Backup Server

backup server might seem like an additional expense for organizations, but in the longer run, it guarantees business protection from any kind of calamity. Following are the key advantages associated with the backup server:

  1. Reliable Data Protection

What if your organization gets hit by a cyber-attack, natural disaster, hardware malfunction, accidental deletion, or other such incidents, and it caused significant data loss. If you didn’t have a backup in place, then how can you recover your data? With a backup server, you are always making a duplicate of your organization’s crucial data, so even if your organization encounters an issue causing data loss, then your backup solution will be there to protect you.

  1. Enhanced Security for Important Data

Organizations today are collecting an unprecedented amount of data, which includes both vital information for extracting business insights and unimportant data. The data that is vital for business should be backed up to ensure that it can be restored in the hour of need. A backup server is such a backup media where you can continuously and automatically store your data crucial for business and also make it encrypted for enhanced security. This way, you are having multiple copies of the data, which brings data protection and data security.

  1. Immediate Recovery of Data

Having backup systems does not only mean that you can have a backup of data instantly, but it also means that you can also recover that data quickly. So, in case you have lost business crucial data, then all you have to need is to access the recovery drive and restore back the data.

  1. Possibility of File Versioning

File versioning means that you can store multiple versions of a file as it gets updated. For example, you backed up a file 4 days ago and since then its updated version is getting backed up continuously. But instead of overwriting the existing file, it stores the same file separately. This way, you can have multiple versions of the file and can easily restore back any past version. To have file versioning in a backup server, you can set up your backup software to ensure file versioning, or if you are looking for the backup services of a third-party cloud platform, then you can opt for that platform that provides file versioning support.

Remote Backup Server vs Onsite Backup Server

Now that you have realized the importance of a backup server and its advantage, there is also a need to clarify the doubts about which is an ideal approach, either remote backup server or onsite backup server.

You can either have a backup server on-premises or set up an offsite data backup server, but having an offsite backup server brings more data protection and reliability. For example, if a fire occurs in your organization building and it completely damages your data centers and servers, then your important files stored in the backup server are also lost in this whole situation. But if you have set up a remote backup server, then despite your organization building and servers are on fire, still you have peace of mind that your important data is still accessible.

In setting up a remote backup server, you can either set up a personal remote backup server at an offsite location or you can use the services of a third-party cloud platform where you just have to simply upload your data in the cloud. The advantage of a cloud-based backup server is that you get continuous access to the data from anywhere, anytime. Some platforms also provide file versioning and accidental deletion protection, which further increases data protection. Along with that, the cloud-based remote backup server also provides the possibility to share the data with anyone with just a few clicks.

Conclusion

One of the main threats to any organization today is data loss. The growing cyber-attacks and the chances of any hardware/software malfunction are enough to realize the importance of data backup systems. With a remote backup server, organizations can stay assured that the data is secure and can be recovered anytime they want. In a nutshell, a backup server presents as a powerful and recommended approach for effective data backup.

What is Hybrid Cloud Storage and What are its Benefits?

When cloud storage is becoming common and more and more organizations are shifting towards it, they have also realized that public cloud services are not enough to address all data problems. They are now thinking of a balanced tactic towards workload and storage management where both public cloud and on-premises data storage are interlinked. In short, the era of the hybrid cloud model is on the rise. In this blog, we will discuss in-depth what is hybrid cloud storage and the benefits associated with it.

What is Hybrid Cloud Storage?

Hybrid cloud storage is a multi cloud environment that utilizes a mix of public and private clouds with interconnection among them. It mostly comprises a connection from an on-premises data center to a public cloud. A hybrid cloud solution provides greater flexibility to an organization to move the workloads between cloud solutions when costs and needs fluctuate.

A hybrid cloud unifies and combines on-premises data, public cloud, and private cloud to set up a single, cost-effective, and flexible IT infrastructure. It allows organizations to keep sensitive data on-premises, while storing most of the other data on the cloud.

Benefits of Hybrid Cloud Storage

The unified IT infrastructure with Hybrid cloud storage provides many benefits to organizations that aren’t possible with just having single public or private cloud storage. Following are some of the key benefits of having hybrid cloud storage:

Cost Management

In a public cloud or on-premises storage, an organization owns and runs the infrastructure of the data center. This implies that it demands significant capital allocation. In a public cloud, the infrastructure of the data center is not an issue for the organization, as the public cloud service provider is responsible for it. So, it is a cost-effective approach. With hybrid cloud infrastructures, an organization gets the flexibility to deploy on-premises storage systems and get the subscription of public cloud based on the needs. Thereby, bringing much-enhanced cost management.

Flexibility

With hybrid cloud, an organization can have the flexibility of using both on-premises data centers and public cloud storage services without making any complete commitment to a vendor. Hybrid cloud storage will let organizations move data and workloads to and from on-premises and public cloud storage based on business needs.

Disaster Recovery

Hybrid cloud helps to enhance disaster recovery, as organizations can replicate the on-premises data to the cloud. This way, there will be at minimum two copies of your business crucial data. So, in case the data center gets some severe malfunction or attack, then the cloud backup can be restored. But such implementations should be managed properly to avoid challenges associated with hybrid cloud backup, such as management complexity, bandwidth consumption, etc.

Scalability

Hybrid cloud environment provides more storage resources to organizations. They not only have an on-premises data center, but the access to public cloud storage also increases the scalability of data storage. So, in case more storage is needed and the capacity is not controllable under the local data center, then it can quickly be compensated by purchasing more storage from the public cloud storage vendor.

Compliance

Depending on your business location, there can be compliance regulations related to data protection, storage location of sensitive data, etc. Usually, it is not considered a preferred choice to store sensitive data in a third-party cloud platform. Hybrid cloud infrastructure helps to fulfill compliance regulations such that sensitive data and applications can be retained in the local data center while the other workloads can be operated via the public cloud. So, organizations can effectively follow regulations, while also facilitate with the benefits of the cloud.

Challenges of Hybrid Cloud

Hybrid cloud is quite fruitful for organizations, as it let them utilize both traditional and modern ways of data storage. However, there are some challenges associated with hybrid cloud, as follow:

  • Skills Gap: Hybrid cloud strategies adoption requires IT staff and users to hold some technical skill sets to effectively manage workload in on-premises and cloud resources. The skills required to handle public cloud are somewhat different from those required for the on-premises data center. Therefore, the skills gap can cause human errors and increase the chances of any data breach by cyber-attackers.
  • Data Handling: Hybrid cloud computing can become a security risk or increase the cost associated with it if the data is not properly handled. An organization should have a clear policy for what data will be in the public cloud and what data will remain on-premises. Similarly, secure transfer of data along with encryption is also key aspects of data handling where most of the organization don’t pay attention.
  • On-Premises Cost: A hybrid cloud system involves an on-premises data center, which means it will involve plenty of investment, skillset requirements, maintenance cost, and similar other requirements. Similarly, employees’ training, efficient data handling, and security add up to the cost associated with it. If an organization can afford such expenses, then hybrid cloud presents as ideal cloud storage and data backup approach. But if an organization cannot afford such expenses, then using only a reliable public cloud service can still deliver promising performance.
  • Access-related Security Issues: Hybrid cloud deployments involve both on-premises and public cloud storage, so the authorization and authentication of data is another challenge associated with it. Limited employees and users should be given access to data and they should have access to only specific data they need. Practicing identity and access management (IAM) and single sign-on tools can further help organizations to have efficient hybrid cloud access management.

Conclusion

Hybrid cloud storage presents as a modern data storage method for organizations. If an organization is concerned with data security in public clouds but still wants to utilize the benefits of public cloud for cost savings, then hybrid cloud storage presents as an ideal choice. The on-premises storage can be used as a storage point for sensitive data, while the public cloud storage can be utilized for other data storage and workload management.

What are the Best Cloud Storage Options in 2021?

Cloud adoption is on the rise because businesses have realized the benefits associated with cloud storage, such as continuous data access, no expense associated with managing the data center, easy way of file sharing, and many more. With such rise, if you are also searching for the best cloud storage options, then this blog will help you to shortlist a few of them. Below are our five best cloud storage options in 2021.

  1. Google Drive

Google Drive is a cloud storage platform of Google that provides data storage, stored files sharing, and hassle-free collaboration. When you make a Google account, a Google Drive account is already set up for you. Google Drive can be accessed via a web browser, Desktop app, or Android and iOS mobile apps. Google Drive supports 100+ file types and also uses Google AI search technology to help you and your team to search the targeted content quickly. The other major advantage of Google Drive is that it integrates with Google Docs, Slides, Sheets, and dozens of other apps for enhanced online storage and sharing experience. It even allows you to view, edit, and create files offline, and all the changes get synchronized when you go online. It provides 15GB of cloud storage as a free plan, while the other pricing plans are also cost-friendly, as follow:

  • 100GB: $1.99/month
  • 200GB: $2.99/month
  • 2TB: $9.99/month
  1. Microsoft OneDrive

Microsoft OneDrive comes as a part of Microsoft 365 and presents itself as one of the comprehensive cloud storage servicesOneDrive provides an environment where users feel more flexible, personal, connected, and secure. With OneDrive, you can store, edit, access, and share files from anywhere, anytime. As it is part of Microsoft 365, so it provides integration with Microsoft Office and other apps, along with top-notch collaboration features. Besides that, it also provides third-party apps integration that include AutoCAD, Xbox, Outlook, etc. It also provides an out-of-the-box “Personal Vault” feature where you can store the most sensitive data with additional security layers from OneDrive with multi factor authentication. Microsoft OneDrive provides 5GB as free cloud storage to all of its users, while the rest of the pricing plans are as follow:

  • OneDrive Standalone: 100GB for $1.99/month.
  • Microsoft 365 Personal: 1TB for $6.99/month.
  • Microsoft 365 Family: 1TB per user for 6 users for $9.99/month.

The Microsoft 365 plans also provide all other Office tools and services under the monthly subscription charges.

  1. Backup Everything

Backup Everything is a UK-based cloud backup service provider that is providing the online storage and security that businesses need in the present internet connected era. With Backup Everything, you can schedule and automate cloud backups of business data and other photos and videos so that you don’t have to manually perform all such cloud transfers. You can also synchronize all your devices, share files securely, and ensure business continuity with dedicated disaster recovery support. What outclasses Backup Everything from other cloud storage solutions is the availability of separate mobile apps for admins and users. The admin’s mobile app is a replication of the master web portal from where they can create users, evoke disaster recovery, and perform many other functions. Similarly, the user’s mobile app contains all the cloud storage options and features they need to manage their accounts effectively. The pricing plans of Backup Everything are as follow:

  • PC or Mac: £5/month for min 50GB with UK storage across 2 locations.
  • Server: £5/month for min 100GB per server with UK storage across 2 locations

Both these pricing plans are based on 10p/GB per month model and also come with the free trial, so you can witness the features and services before paying any penny.

  1. IDrive

IDrive is a cloud storage and backup platform that lets you backup unlimited Macs, PCs, Andriod, iPhones, and iPads devices in one single account. The data associated with all the devices linked with IDrive will be synchronized in real time. It provides exceptional file versioning, as it retains up to 30 past versions of the files. The entire computer backup can be performed as a file-level backup or sector-level backup. It automatically detects the files that are modified and backups them immediately. It provides enhanced security where the files’ storage and transfer are conducted via 256-bit AES encryption. It provides 5GB as free storage to all users, while the other pricing plans for first year are as follow:

  • IDrive Personal
  • $52.12/year (5TB) with 1 user access
  • $74.62/year (10TB) with 1 user access
  • IDrive Team
  • $74.62/year (5TB) with 5 users access
  • $149.62/year (10TB) with 10 users access
  • $374.62/year (25TB) with 25 users access
  • $749.63/year (50TB) with 50 users access
  • IDrive Business
  • $74.62/year (250GB) with unlimited users access
  • $149.62/year (500GB) with unlimited users access
  • $374.62/year (1.25TB) with unlimited users access
  • $599.62/year (2.5TB) with unlimited users access
  1. Dropbox

Dropbox is a well-reputed file hosting service that provides cloud storage, file synchronization, and plenty of other exceptional services. It is a one-stop platform to save your data, content, and tools, and access them from wherever you want. You can access the data from any browser by logging into your Dropbox account or you can use the mobile app to access the data from your smartphone or tablet. Besides that, it can store data from PC, smartphones, tablets, laptops, etc.

Dropbox also allows to store content from Microsoft Office files, Google Sheets, Docs, and Slides. You can even recover accidentally deleted files from the Dropbox backup folder because the tool retains the deleted files for up to 30 days or more depending on the subscription package. It also allows to send files as long as 100GB and supports more than 175 file types. For secure and safe cloud storage and transfer, Dropbox provides 256-bit AES and SSL/TLS encryption. The pricing for storage plans is as follow:

  • Personal
  • Plus: $11.99/month (2TB) with 1 user access.
  • Family: $19.99/month (Share 2TB) with 6 users access.
  • Business
  • Professional: $19.99/month (3TB) with 1 user access.
  • Standard: $15/month/user (5TB) with 3+ users access.
  • Advanced: $25/month/user (unlimited space) with 3+ users access.

The “Professional” plan comes with a 15 days free trial period, while the “Standard” and “Advanced” business plans come with a 30 days free trial period.

What is Reliable and Cheapest Online Storage?

With the digitalization of the world, businesses have to rely on data analytics to have better business decisions. Due to that, the importance of digital data is increasing significantly, encouraging more and more online storage providers to start providing cloud storage services. When there are so many online storage service providers today, finding the reliable and cheapest online storage service is sometimes time-consuming but worth rewarding. In this blog, we have shortlisted five online storage services that are some of the best ones in the market.

  1. Microsoft OneDrive

Microsoft OneDrive is a cloud storage solution provided by Microsoft that comes as a part of Microsoft 365. But users can also get OneDrive as a standalone service. It provides 5GB as free storage space to all of its users. As it is the service from the tech giant Microsoft, so users can expect some of the top-notch features and services. Some of the highlighting features include integration with Microsoft Office products, user-friendly interface, easy sharing, encrypted data storage, and many more. OneDrive can be accessed directly from the web browser, desktop app, or mobile app. This way, you can perform file upload or access your online stored data from anywhere you want. Other than the basic free 5GB package, OneDrive provides 100GB for $1.99/month under its Standalone package. While users who subscribe $6.99/month of Office 365 personal package get 1TB of OneDrive storage as part of the subscription. Similarly, the Microsoft 365 Family package of $9.99/month provides 1TB of OneDrive storage per user for 6 users.

  1. Google Drive

Google Drive is highly-acknowledged for providing 15GB of free cloud storage to all the users having Google account. This is one of the highest free GBs any service provides. Other than providing extra high free GBs, Google Drive has almost all the features and services that online storage service should be providing today. Some of the highlighting features include uninterrupted continuous data storage, simple click & share interface, hassle-free collaboration, and many more. It also integrates with other services of Google, such as Google Docs, Sheets, Slides, etc. Other than 15GB of free storage, it has one of the best cheapest rates in the market. You can get 100GB for $1.99/month, 200GB for $2.99/month, and 2TB for $9.99/month. Google Drive also provides many top-notch security features, such as Vault for eDiscovery, Data Loss Prevention, and archiving for data safeguard.

  1. Backup Everything

Backup Everything is an automated cloud backup platform that addresses all the cloud storage needs along with comprehensive data security via AES 256-bit encryption. Some of the highlighting features of Backup Everything include archive non-critical data, share files securely, schedule & automate backup, sync across all devices, comprehensive disaster recovery, 24/7 support, and many more. Admins and users get separate mobile apps containing all the services and features they need. Backup Everything provides min 50GB for £5/month targeting PC/Mac stored files, while it provides min 100GB for £10/month targeting business servers. Both these pricing plans provide email alerts, a web portal, free setup & support, UK storage across 2 locations, and many other features. The pricing plans are based on the model of 10p per GB per month. So, no matter your storage needs, you only have to pay for the storage you are utilizing.

  1. Amazon Drive

Amazon Drive is an online storage platform of Amazon that empowers its users to store and access videos, photos, and files in the cloud. Every Amazon-associated customer gets free storage of 5GB that is also shared with Amazon Photos. Some of the highlighting features of Amazon Drive include easy and quick access to recent files, bulk uploads, play music and videos, share files as attachments or links via email, text messaging, or other apps. You can access Amazon Drive from your smartphone, tablet, or desktop in which all you need is an internet connected device. You can get unlimited free photo storage if you are an Amazon Prime member, along with 5GB for videos and other files. Amazon Drive provides a 100GB of storage plan for $19.99/year.

  1. pCloud

pCloud is a simple and secure cloud storage platform that allows you to save all of your files from a laptop, PC, smartphone, or other devices. It provides unbreakable security to keep the private files confidential. Like other platforms, it provides share and collaborate features to send/receive and work together with others. Some of the other highlighting features of pCloud include file version for up to 1 year, real-time PC backup, easy-to-use, and many more. It also supports business plans of cloud adoption and cloud backup by providing different business-specific features, such as shared folders, data access levels among your teams, activity monitoring in detailed logs, comments to files & folders, scalable system, and many more. It provides two basic plans, i,e., Premium 500GB for $47.88/year (or $175 one-time payment for lifetime access) and Premium Plus 2 TB for $95.88/year (or $350 one-time payment for lifetime access). For businesses, it provides a 1TB amount of storage for $9.99/month. Users can try pCloud for free for up to 30 days.

Conclusion

All the above-mentioned tools are some of the cheapest and reliable online storage choices that you can choose from. All of them are delivering state-of-the-art features and services that users need in the present digital era. But if you have to choose a single best choice from the above ones, then Backup Everything presents a promising online storage option. The reason behind picking it is the value, security, and features you get with Backup Everything. It is providing all the top-notch features and cloud security you need, but the ability to pay only for the storage you are consuming is not seen in other platforms except Backup Everything.