Why a Good Backup Service is Important for Your Data and Files?

Backup-Service

Keep Your Data Safe with Backup Service

The ‘cloud’ has become a buzzword nowadays, it has become easier and convenient for people to forget that it’s not some magical place where data, files or folders go to live forever in space. At least, in reality, we all know it’s just some company’s computer or data center. Since the cloud is so widely-used and usually reliable, it is easy to forget that the company’s systems are also just as fallible as anybody else’s. Data, files and folders in the computer or external hard drives and even the network drive or virtual machines in the cloud are vulnerable to downtime, corruption or even accidental deletion.

Today, majority of the businesses choose to store their data in the cloud because of its countless benefits like high security, flexibility, accessibility, and the ability to access data from anywhere, anytime, and using any device (it can be simultaneously accessed from multiple computers). Data storage in the cloud makes it easy for geologically separated teams to share files, folders, data or information and collaborate with each other. Shared files can be easily accessed and edited.

It is normally anticipated that data stored in the cloud is safe, but this is not always the case. Undoubtedly, storing data in the cloud is comparatively reliable and safer than any other data storage method with good upload speeds. However, human error, malicious attacks, or a technical failure can lead to data loss even is cloud data. However, taking regular backups of your data in the cloud can protect you from data loss and keeps your business running like normal. It is very important to choose a reliable backup service provider to ensure your business and its critical data is in safe hand.

This article explains why backing up your cloud data is a good decision for your business’s success and growth.

Why Backup Service for Your Cloud Data is a Good Decision?

It Protects from Malicious Attacks

Incidents of data breaches have increased significantly over the past few years. The Dropbox data breach where user account details of approximately 68 million users were leaked is a big proof that data stored in the cloud is not always safe. A data breach can be very costly. Besides the financial insinuations of a data breach, the businesses and organizations also suffer immensely from losing customer trust in situations where customer personal data has been compromised. An ideal way to protect your business-critical data is to take regular back-ups so that you can simply recover lost data and get back to business routinely.

It Protects Data from Being Erased During Data Syncs

Data and file syncing are a vital activity that makes sure the data integrity by copying a single version of data across storage centres. Though, data syncing functions can sometimes result into accidental overwriting of important files and data. After the completion of the syncing process, there is no chance to recover the lost data— but, if you have a backup, you are saved! Having a data backup, you have the option to do a selective restore and get back your original data.

It Protects Data from User Errors

64% of data loss in the cloud is because of the user errors. Accidental overwriting, incorrect instructions and unintended deletions of files are a few of the key reasons for data loss. One of the other reasons for data loss in the cloud is because of the insider attack in the form of malicious deletions. With a reliable online backup service, you have the peace of mind knowing that you can always recover lost data from the latest backup without any stress.

It Maintains Access to Your Data Even During an Interruption

A downtime or server failure in services caused by a natural disaster can hamper access to your mission-critical data. If your organization is met with server failure, you cannot afford to stop operations until the downtime is completely fixed and you take back access to your data. With cloud backup services, you can back up your data to some alternation location— this way your failover system can promptly switch to the secondary location and your functions can continue to work as normal.

When Switching Service Providers, the Data is Safe

It is very common for businesses and organizations to switch from one cloud service provider to another looking out for better services to make the most of their money, or simply because their current service provider fails to meet their expectation or has discontinued operations. No matter the reason behind the switch, if you have a backed-up version of your cloud data, you don’t have to worry about any loss of data that may happen during the course of migration. After the migration, you can instantly get access to all your cloud data through your backup.

Moreover, many online applications like OneDrive or Gmail will erase account data after a specific period of time, post account deletion. If you have crucial data in such places, you might sometime lose access to them if you have been less cautious to shift everything you needed to your new storage space. A reliable backup solution ensures that your important data is always safe and secure.

Tips to Maximize the Backup Service

Whatever your organization does, it creates data— more and more data every single day. That data is either your end result, the information needed to create that product, or the information needed to provide your organization’s services. Losing data means losing out your business.

Here are a few tips for data backup—

  • Create a file organization standard
  • Find out which data and files to be preserved
  • Create a local backup system
  • Create an off-site backup system
  • Automate your backup process

Backup Everything Offers Top-Notch Backup Service

The cloud is amazing, but the simplest thing to overlook is that it’s not magic. Take accountability for your data by having an initial backup locally, then find out how to employ the cloud into your backup and disaster recovery strategy. As noticed, redundancy is key, but that outspreads past data and to the systems themselves. A business may secure important data and files with a backup plan, but when it comes to minimizing the costly downtime— it’s only the quick recovery that makes a real difference. Backup Everything offers transparent services and enable the user to control which data and files should be backed up, and, how and where the backed-up data is stored.

How Can You Use Offsite Backup as a Good Defence for Data Loss?

Offsite Data Backup:

Businesses understand the importance of keeping, maintaining, and safeguarding data by creating copies — also known as backups — to a remote offsite location. Offsite backup refers to the duplication of files to a separate geographical site, which can be another building or in the cloud over the Internet. Such data protection is helpful in situations, where data recovery becomes essential, and prevent any data loss which may propagates over a network.

Offsite backup solutions provide several benefits to businesses, such as increased reliability and efficiency and are based upon such capabilities and features, which most companies may be able to afford. Maintenance of infrastructure is also hassle-free, as the burden lies upon the shoulder of the service provider. Additionally, offsite backup solutions provide excellent accessibility of data through interconnected devices from with in various locations. The need for offsite data backup include the consolidation of backup operations, cost savings, and most importantly, disaster recovery.

Offsite data backup is usually performed by one of the following two ways:

  1. Physical Transfer: This involves copying files onto a removable hard drive and storing it in another location. Various sizes of data could be transported to the offsite location daily, or weekly or at any other intervals, based on the needs of the company.
  2. Automated Remote Cloud Backup: This is a 21st-century technology, which improved the manual transportation of files to an offsite location. All applications and data are backed up automatically as they are being processed, and stored on servers that are located offsite, in some cases in another country or continent. This type of backup is also known as remote backup, online backup or cloud backup.

Backup Operations Consolidation:

Organisations that are geographically dispersed may use automated offsite data backup solutions to backup their data to a central location, instead of making every branch maintain their backups on site. For this, backups will be created through WAN from one branch to another and transferred through the network to a central location. Enterprises will also be able to manage a higher degree of corporate control over its backup policies.

Cost Savings:

Depending upon the backup requirement of the enterprise and the situation within its production facilities, securing data to an offsite locations may be more cost-effective than that of creating data backup onsite. will be helpful in making efficient use of IT resources.

Disaster Recovery:

Recovery from disaster is critical. The main reason why one performs backups is to recover data in case of accidental deletion, corruption, natural disaster, and other factors that may cause data loss. If backups are properly done, recovery of data or applications become easier and effective whenever disaster strikes.

Advantages of Offsite Data Backup:

Most organisations choose Cloud backup solution for offsite backups. Organisations find cloud based automated backups to not only be easy, but also hassel-free, with just set it and forget it approach.

As the most chosen method of backing up, cloud backup provides the following advantages:

Reduced Workload: Up until cloud backup technology was introduced, data backup was performed by a designated IT person, who would copy or manually create a backup for data and files. This was time-consuming and required staff to spend additional working hours into their work schedule just to handle the backups. However, modern day cloud backups can be created with a couple of clicks, and can be scheduled to run the backup jobs when you are away, making the data recovery a breeze.

  • Reliable: Automation is the greatest advantage of remote based cloud data backup. Files and folders are updated regularly or time can be set for the task. Since, all backups are created over the cloud, it can be recovered easily and quickly. Additionally, servers through which data can be accessed can be set up in geographically dispersed locations, which ensure that backed up data is available and accessible even if a server crashes.
  • Secure: Cloud backup service providers place their servers in secure locations, which means that data is secure physically. Advanced encryption tools are orchestrated into the system, which will help in keeping data transfer secure in the cloud.
  • Easy Setup: Data backup companies are the specialists in the field, and knowledgeable staff run the system in the background, making sure that the backup jobs are done as scheduled. Backup solutions can be setup with a few clicks, assuring that data is backed up instantly.
  • Money Saved: For larger organisations, where there are various end-point devices, with a huge amount of data that needs to be backed up on a regular basis, storage media could get very expensive. Cloud storage solutions are billed on a monthly basis, and provide nearly unlimited storage space, but charge you on a pay-as-you-go basis plan. Companies with a huge amount of files and applications to be backed up, and those with mandatory data backup requirements will definitely find cloud backups to be a good option to save some money.

Exponential Data Growth and Storage Space:

As the need to store data increases, the challenge of storage space increases, which arises the need for optimising and managing data protection processes. Enterprises may come to realise that data they have may not just fit in one tape or hard drive. Additionally, employees may forget to change storage device every day. This is the time when a fully automated backup solution becomes essential for businesses. Most organisations consider offsite data backup to be the solution of the problem. A reliable and secure data protection solution is essential for a disaster recovery plan. No matter what the size of your storage that needs to be backed up is, offsite data backup solutions allow maintaining a current backup of data at a distant, safe and secure remote facility.

How Offsite Backup Works?

Special applications designed for backup solutions are installed at the servers. These applications compress and then encrypt the data before transmitting it through the Internet to the offsite data storage facility. All the data is backed up when servers are running. This way, for the organisation using this solution, the cost associated with servers or with application downtime is reduced. Moreover, special application agents provide the opportunity for real-time backup of SQL, Exchange as well as other databases. The moment data is transferred to the storage vault, it is safely and securely stored. Also, the data remain encrypted until it is restored on the computer of the client. Only those who have the password to that vault will be able to access the backed up data.

Conclusion:

Up till now, it has been very common that creating backups is an essential data security practise and many organisations are creating offsite backups, which are automated, and cloud based. Advanced technology and new paradigms, like object storage services and cloud-based backups, allow safe and secure data backups. With online data backup solution, both individuals and businesses are able to safely and securely create data backup at a remote facility almost instantly. Your data is very valuable. Never take a chance when the question is about security and privacy of data. Offsite backup solutions are effective in maintaining data security, as all valuable business data is saved at a remote facility, encrypted so that disaster recovery plans do not fail.

Backup Everything urges you look into cloud based data backup solutions for your business and extends its hand to bring you up to speed on the subject. Contact us today.

Why Offsite Backup is Important for Organizations?

Offsite Backup — A Way to Secure Your Data

One of the most essential steps you can take to protect your critical data is to create a backup. Data backup is beyond the days of making use of multiple discs, trying to manage a huge external hard drive, and paying rent for big servers.

Today, personal computer users and businesses can backup sensitive and critical data without even thinking about it. How is this possible? The answer is— CLOUD. There are many ways to accomplishing this. You can backup your important files and data using an external hard drive or consider a cloud storage platform. However, it is vital to consider the value of offsite backup.

Thanks to advances in technology and new paradigms like cloud storage and online backups, both individuals and businesses now have the facility to securely backup their important data at a remote location almost instantaneously.

Offsite backup provides file protection without the vulnerabilities inbuilt in other methods. If you want to make sure your data is well protected, learn more about how offsite backup can help your business.

Why Choose Offsite Backup?

Backing up data is important for many reasons. A hardware failure or power surge could strip your organization of all of its important data without a proper backup. Your employees can lose their entire day’s worth of hard work if they fail to back up their data securely, and the loss of productivity can be a significant success to the company’s productivity and prosperity.

Cyber security is the key reason to do data backupsData protection and security is a top priority for every organization, because nowadays cyber attacks are increasingly growing in both sophistication and frequency. As every new day, IT developers create new defences to protect the data; hackers, as usual, discover new ways to prevail over them. This ongoing battle means that any organization is a potential target.

However, hackers could still potentially get into your backups if they’re connected to your network. So when you connect an external hard drive to your computer physically, so those backup files and backup copy are going to be at risk which can damage your system. Moreover, some viruses can spread to other computers and servers on your organization’s internal network. When you choose offsite backup, you eradicate this connection and protect your data in a better way!

Offsite Backup Defined – The definition of offsite backup can be quite complicated to get a decision on, as when several IT providers talk about this concept they are usually referring to one of a number of various types of backup.

The key concept revolving around offsite backup is that your organization’s data and backups are sent out of your physical location(s). In other words, your company backups are not stored in your organization’s building.

Generally, offsite backup is performed in one of two ways—

1. Physical Transport— In this, important files and data are copied from disk to disk or onto a removable hard drive and storing it elsewhere. Also, complete backup of the system is done on tape and stored in offsite.

2. Remote Backup— It is a more modern approach to data backup, where your data and files are stored on servers located offsite. This type of backup is generally referred to as cloud backup.

What are the Benefits of Offsite Backup?

Data has become some of the most important and irreplaceable assets for both individuals and businesses cloud backup alike. Benefits of offsite backup—

1. Reliability

Offsite data backup is much more reliable than the traditional methods with which organizations are most familiar. Since backup software is automated, every important file is backed up daily. Thus, allowing organizations to recover the most recent file and data more quickly without losing any important data. Backups can also be done from multiple devices or locations. If any device or server crashes, backups will still take place without any intrusions.

2. Backup is Seamless

Earlier, backup process used to be backbreaking and daunting. But now, organizations and business don’t have to really worry about backup any longer. Hiring a professional offsite backup service provider will help you establish a backup schedule that will not interfere with the business. Rather than backing up files and data manually or copying each for hours, remote backup services let users backup easily with just a click, or even backups can be scheduled when the office is closed.

3.Cost-Effective

With opting offsite data backups, you can reduce the company’s workload and at the same time saves you money. With cloud backup the backup process is automated, so you don’t have to appoint a particular employee to schedule backup data, which means production won’t be lost to manually backing data up. Undoubtedly, organizations have numbers of computers with huge amounts of data that you need to backup regularly, and physical storage solutions can be expensive. Most of the remote backup solutions are billed on a monthly basis and offer unlimited amounts of data storage in the cloud. If your business operates in an industry where backups are compulsory or you process a large amount of files to back up on a daily basis, the offsite backup solution will save you money!

4.Easy Installation

Another benefit is offsite backup’s easy installation. Your organization doesn’t need to have a complicated infrastructure to take advantage of offsite data backup services. Online backup solutions are managed by an IT partner who is professional in this field, who can work with you to step up which data and files to backup. Backup Everything handles the setup of the backup software completely. As your organization grows, you can scale up your cloud storage according to your organization’s requirements without any interruptions or downtime.

5.Security

Offsite backup solutions tend to be more reliable and secure than any other mean of backups. Since the offsite data backups are automated, all your data and files will be backed up at regular intervals on daily basis. To ensure that backup data is shared and stored securely, most solutions employ advanced encryption tools in order o keep data safe and secure. It is mandatory for cloud companies to comply with rigorous safety and internet security evaluations and fulfil strict security protocols. The same applies to your organization’s data. When windows server backup happens, the data is encrypted and sent to the offsite servers in secure locations.

6.Quick Recovery

Recovery is quick with solutions. With all your data and files correctly catalogued and recent in the offsite backup server, there is no fear of any data loss. You don’t have to face a delay in delivering customer service or waste your time— resulting in happy employees and customers. In traditional backup methods, for data recovery— you need to recall the tape, load it, find data and then recover it. But using cloud storage solutions, there is no need for physical transportation of data from tape handling or the offsite windows server location. That means, data can be recovered quickly and efficiently, thus saving a lot of time.

Choose Backup Everything for Most Reliable Offsite Backup Solutions

Backup Everything’s offsite data backup service enhances and smoothes the data backup process. We help organizations get better backups, easier data management, faster data retrieval, and no downtime.

The Backup Everything Advantage:

1.  Saves your time

2.  Saves your money

3. Protects your data

4. Self-service tools

5. Faster recoveries

If you are interested in learning more about how offsite backup can help ensure that your business is disaster recovery ready, get in touch with us today.