Where Should Cloud-Based Data Be Backed Up?

Cloud computing is an Internet-based technology and involves sharing of resources, despite having local infrastructure, like storage medium and devices for handling data. Wikipedia defines Cloud Computing as “shared pools of configurable computer system resources and higher-level services that can be rapidly provisioned with minimal management effort, often over the Internet. Cloud computing relies on sharing of resources to achieve coherence and economies of scale, similar to a public utility.”

There are several advantages of cloud computing, which include high-performance computing power and lower costs. If one uses cloud computing to perform their daily routines, it means that they use remotely based servers, and their data could possibly reside at far away locations. Therefore, a cloud computing user must have their data backed up at all times to prevent any loss of data that is already in the cloud.

Cloud Based Data – Cloud Backup

Cloud backup uses a backup software solution, which backs up the data on to remote or offsite servers over the Internet. These servers are usually hosted by third-party service providers. Cloud backup solutions are also known as online backup. Organisations are struggling with the amount of important (in some cases very critical) data, which they do not want to lose. Backing up data on the cloud involves collecting, compressing, encrypting and then transferring that data to remote servers.

In a cloud computing environment, tens of hundreds of users may be using the same infrastructure simultaneously at any given moment. These users may be sharing and using the same computing and storage resources, and the same applications, as the nature of cloud computing is to share resources. This creates the need to come up with a system, which can encrypt the this data, and prevent others from accessing it either intentionally or unintentionally. In addition, in case another user accesses your data and edits or deletes it accidentally, cloud backup allows the data to be recovered in its original state, making it a very essential tool in protecting data and making recovery process easier.

Options for Cloud Backup:

• Backing-up Data with Service Providers: This option provides enterprises to utilise the services of selected provider(s), who manage all backup services, and create a backup within their data centre. Servers could be configured as private or public. Organisations, hence, have the choice to backup their data to public or private cloud infrastructures.

• Cloud-to-Cloud Backup: This is the practise of copying data stored on one cloud to another cloud service provider. For instance, your online cloud-based data (like Salesforce.com) can be backed up, to a cloud-to-cloud service provider’s vault. Solutions offering this service include: Asigra, Backup Everything, Backupify (a Datto company), Cohesity, Commvault, Dell EMC (Cloud Data Protection), Rubrik, Veeam, and many others.

Is Cloud-to-Cloud Backup Practical?

Within small-scale scenarios, users may copy data files from different applications like G-Suite and Office 365 to a local network or if the company IT guidelines allow to an external drive. However, such process is not scalable nor reliable, as it is a manual process. On the other hand, for larger enterprises (hence larger applications and files), such a manual job is not practical at all. Organisations utilising infrastructure-as-a-service (IaaS) can also involve application programming interfaces (APIs) or other third-party applications for creating backups to local servers; network attached storage (NAS) equipment, and/or to the company’s own data centres.

However, creating a backup of data already residing in the cloud to local servers is not a bright idea. Rather than benefiting from cloud services, this will force organisations to retain on-site infrastructure, limits their flexibility, and increases their cost of storing data, and defeats the whole purpose.

Companies that have implemented cloud-to-cloud services should be reassured that their data is backed up regularly, as they don’t have the ability to replicate the environment in their premises. In case of a data loss, recovery or migration to a new platform will take too much time, as local backups don’t exist. Therefore, backing up cloud based data to the cloud is the best option.

According to a recent study by Gartner, 1 out of 10 businesses creates data backups in an IaaS environment. However, this is expected to double by 2020, as businesses realise the importance of data backups, and more and more cloud vendors are joining the bandwagon to offer IaaS services.

Benefits of Cloud-to-Cloud Backups:

Creating a cloud-to-cloud backup offers various benefits over the offerings of SaaS providers’ and local storage, including: a speedy recovery and data backup, reduced infrastructure cost and greater flexibility. Keep in mind that cloud backups can be accessed from everywhere and at anytime. Moreover, organisations can also use and re-use data backups for analytics and data mining while original data remains in tact.

Cloud-to-Cloud Market:

Looking at the cloud-to-cloud solutions, one can see that the market is still immature and fragmented; and in many companies, this has made the CIO’s jobs very difficult to make senior executives understand the need for such services.The cloud computing environment is very diverse and vary from vendor to vendor in capabilities. It is evident that most cloud backup service providers have greatly improved their support level over the years, which in turn had made it easier for organisations to protect IaaS data, as well as backed up data in SaaS applications. The IaaS market has been growing in the past decade, and major cloud backup and storage vendors now provide, or are planning to provide, support for copies of the whole virtual machines (VMs).

Risks of Data Protection in the Cloud:

Backing up SaaS applications to the cloud remain challenging and complex and poses certain risks. Cloud to cloud backed up data is as good as the application itself. If for instance, Twitter service is down, then all your backed up tweets are no good, and can not be recovered to your Twitter account until Twitter is up and running. The same applies to your Salesforce.com and other similar cloud-based accounts.It is important that organisations maintain their due diligence and perform periodic testing to ensure that all is fine. Businesses must plan their backup strategies and should create at least three copies of their data so that the recovery process will be quicker in case of data loss. Restoring data within the data needs to be faster than that of an on-premise data recovery application. However, companies should not assume that this process will be an easy task.

Backup Everything is here to guide you in your search for a better cloud-to-cloud backup strategy. Please contact us at any time.

Importance of Data Retention Policy GDPR in 2019

What is Data Retention Policy GDPR and Why You Need to Have One?

A data retention policy is a crucial step in managing and protecting important data of an organization to avoid any criminal, civil, and financial penalties that sometimes be caused by bad data management practices. This article outlines what a Data Retention Policy GDPR is and why it’s crucial in your organization.

data retention policy gdpr  is a written set of guiding principles that an organization needs to follow when handling personal data — more specifically in relation to time period a data set should be preserved. Article 5 (e) of the GDPR tells that an individual’s personal data shall be retained for no longer than is needed for the reasons for which it is being handled. And whilst there are a few cases where personal data might need to be stored for longer periods (e.g. storing purposes in historical or scientific research, the public interest), the GDPR says that the time period for which the personal data and information is preserved should be restricted to a strict minimum.

International, state, local, and federal policies, laws, statutes and rules, as well as industry-obligatory regulations, spell out the types of data that organizations must preserve. Furthermore, these bodies decide the period of time that particular types of data should be maintained and retained, together with the way in which that data is stored.

Benefits of Good Data Retention Policy GDPR—

Gives You More Storage Space

When storing your own data and files, you can always make use of the additional storage space to make room for new files and data. Alternatively, if you have shifted your data and files to a cloud storage solution provider, you can reduce the cost by cleaning up your important data before shifting or whereas already in cloud storage if you find out second copies.

Removes Duplicated and Outdated Data

Regular data retention policy provides you the opportunity to clean space and eradicated the outdated and duplicated files to avoid mix-up and accelerated the necessary searches. Considering the ever-growing complexity and volume of data in today’s global business market, together with regulatory oversight involved and the advantages to your organization, developing a data retention policy need to be on top of your to-do list in 2019 and beyond.

Data Retention Policy GDPR— A Key Foundation to Data Management

Data retention policy gdpr form a key foundation for assisting manages important data and files of an organization. Besides paper documentation, businesses increasingly are developing and depending on hefty streams of electronic information that usually aren’t stored or catalogued in long-established filing systems.

Acquiring accounting records, customer messages, financial and sales data, electronic communications and other important digital business information is essential in helping to make sure that organization’s does not only follow industry regulations and legal requirements, but also that organizations have power over sufficient data backups essential for recuperating from disasters. Without sound data retention policies, businesses may find it quite impracticable to carry on operations following a disaster.

Ensuring that you anonymize or delete personal information when you no longer required, it will assist to avert data from becoming inaccurate, outdated and irrelevant. It will also lessen the data security threat to your data backup for business and restrict the odds of confidential personal data being exposed in the case of a data breach of your systems, which could possibly cause destruction to the individuals involved.

From a more sensible point of view, it is inept to keep more personal data than you require, and there may be avoidable costs related to security and storage.

Retention schedules are a vital aspect of records management for most organizations. Certain examples of retention times for different processing activities include storing—

  • customer tax and financial data
  • employees files and records
  • direct-marketing customer data
  • processing data needed for legal claims
  • health records of health patients

Data Retention Policy GDPR Helps You Retain Important Data and Files

The EU General Data Protection Regulation (GDPR), which came into force on 25th May 2018, brings in more strict requirements about how long personal data may be stored. Organizations have to be more disciplined and considered in their retention of individuals’ personal data and information.

General Data Protection Regulation GDPR does not state retention periods for personal information and data. Rather, it states that store data for as long as needed only.

There are great reasons for the rules on data retention periods. The longer data are retained, the higher the probability that data will become outdated and the harder it turns out to make sure data are correct. In the case of a data breach, the more data that are retained on persons, the bigger the possibility for damage and mischief.

Creating the Best Data Retention Policy GDPR for Your Organization

Having an all-inclusive data plan is crucial to meeting state and federal compliance regulations. It’s a modern challenge— state and federal rules compel the pharmaceuticals, healthcare, and financial service industries, along with other segments, to develop more electronic documents—and to keep this documentation for longer time limits.

The other challenge that stumbles upon is— how organizations can ensure easy and quick access to specific types of data and files, without adding to the bottom line?

The key is to create and employ an effective data retention policy. Now more and more organizations have understood the importance of General Data Protection Regulation, and are enhancing their efforts for the same. But the truth is— success demands going beyond having merely policies and plans that reflect regulatory guidelines. Subject Access Requests allows an individual to get information— helping transparency on the accuracy and lawfulness of the information being held. To be successful, organization data retention plans need to boost adherence to the policies all through the enterprise.

Firstly, you’ll need to find out and understand what personal data you presently retain and take a look at where it is being preserved. Email accounts, databases, servers, company computers and even backup drives should be checked. Once you’ve precisely assessed your data set and located all storage locations, all you need is to define a specific storage for different types of data and start to choose which records need to be stored— this completely varies from business to business depending on your organization’s needs.

Irrespective of the retention period you choose for, however, you should prove your reasoning behind the length of time you want to store personal data and information for.

Backup Everything Simplifies Data Retention

You can choose to store your important data in the cloud. Cloud storage services offered by Backup Everything add several additional layers of protection to the data and files. The data ends up being placed on the cloud’s servers at safe locations (data centres) protected by high-end antivirus software. Backup Everything offers unified data storage and retention solutions for businesses of every size and industry. We offer the best possible cloud storage services and ensure to keep all your documents and data safe.

How Can Cloud Server Backup Solutions Simplify IT?

How Can Cloud Server Backup Solutions Simplify IT?.jpg

Nowadays, businesses are looking for secured data storage services. It is very important to implement easy-to-use and automated cloud server backup solutions. Portable storage devices like hard drives have become costly, and moreover an outdated method for protecting personal and confidential business data.

Cloud backup services are an ideal solution for maintaining data backups without the need of making huge investments. Online cloud backup provides users the convenience of storing data on the cloud, easily without any hassles. The easy to use features of the cloud backup solution makes businesses easier with facilities like around-the-clock high scalability levels and file restoration.

Data is encrypted using 256-bit encryption keys on server cloud backup solutions for maintaining high levels of security. To get enhanced security, the user can access the encrypted files sent via the Internet using a secure channel.

Future of Cloud Computing

We are fast approaching a new era of the Data age.

According to a forecast, the datasphere is likely to grow to 163ZB (trillion gigabytes) by the year 2025.

All this data will unlock inimitable user experiences and completely new world of business opportunities. The future of data growth is rapidly approaching. Capitalizing on the cloud revolution and other pioneering IT and backup solutions will improve the potential for a disastrous loss of important files and data.

How Do Cloud Server Backup Solutions Work?

Gone are the days when organizations had to install costly servers and store their important data, today businesses are more dependent on cloud backup system. As compared to the big initial investments companies had to make on server tools, cloud backup is a reasonable alternative.

Cloud backup solutions for businesses provide customers with easy access to software-defined, shared, virtualized storage infrastructure. This allows providers to create a big pool of data storage, split it out among its clients, and manages the whole thing down to the byte level for safe storage in the cloud.

Centralized management is done in the cloud. It is based on the client’s size and demand, security requirements, changing bandwidth conditions, and, in a few cases, even variable data storage and maintenance requirements. Every business requirement is unique and so is the backup strategy.

Storage tiers are usually priced differently. The backup software provided by the cloud provider can automate the way your data moves between these tiers. This is very similar to the hierarchical storage tactics of old, but it’s much simpler and turns out as a complete managed service. All you need to do is to undergo an initial setup process, and you can store and access your organization’s data from any internet competent device. Now there’s no more need for virtual servers or dedicated physical servers, external hard drives, expensive tape drives, or off-site warehouse space to store crates of important tapes.

Follow 3-2-1 Backup Rule

The 3-2-1 rule is one of the key drivers behind the rising trend in cloud backup and recovery. It is widely acknowledged as an industry’s best practice.

3-2-1 rule states, “Organizations should have least three (3) copies of their data every time backed up on at least two (2) different types of storage, and one (1) that is always offsite.”

This way there’s always another copy of data to recover from. Backing up crucial data to the cloud gives off-site protection, with the added advantage of simple recoverability. You don’t have to travel miles to get a file physically backed up at some location when you can access it in the cloud. Business cloud backup solutions can provide you an edge by offering a separate and off-site target for your company’s imperative data simultaneously and at a cost-effective budget.

How Can Cloud Server Backup Solutions Simplify Your Infrastructure?

Your business’s server ecosystem is like your body’s central nervous system. Without it, the body cannot work properly. As a vital component of your business operations, your servers need a good backup strategy to make sure that you’re completely safe against any type of data loss. The main part of this strategy is the server backup software— the tool to automate and backup data and lets you restore data proficiently.

While the key purpose of all cloud backup providers is same— to create a restorable safe copy of your data— these are done in different ways. The best cloud server backup software can complement your server ecosystem.

Today, more than 85 percent of enterprises engage in multi-cloud strategy. Regularly backing up data is crucial for businesses of all sizes.

Let us consider an example— Say your head office gets flooded and all your business equipment and hardware is ruined. Having a cloud backup of your business data and files will ensure that once there is a physical rebuild, your company can get back to work again. However, if you don’t have any backup of your data, you will have to start your business from scratch again, and build up those

business data destroyed in the flood to get back to the field.

Also, backing up your data on regular basis also lets you get back up and running after your endpoint security software identifies if there’s been a data breach. With a combination of regular backups and reliable security software, you can instantly spot threats as they occur, drive them out from your network, and then regress your network back again to its most recent, most secure state.

Owning and maintaining a server ecosystem isn’t as simple as it may sound. You can build your own server using a motherboard, a processor, a hard drive and some memory. Having your own server, you are the master of your domain. You control the data, costs and the security. But, maintaining your own server has lots of challenges. A server needs to be up for 24 * 7. Even the highest-quality components deteriorate and need replacement. With server cloud backup service providers, you don’t have to concern about firewall protection, components deteriorating, or any other. Because cloud providers take care of all your worries and keep your business data protected against any natural disasters and hackers.

Here are a few more ways how incorporating cloud backup solutions into your business strategy can help your business to a greater extent.

Work Anytime, from Anywhere

By the year 2020, 40 percent of the global workforce will be mobile, according to a research. Today in the digital age, the modern workplace is on demand where mobility is highly required. People want the flexibility to work from anywhere, anytime. 91 percent of organizations are planning for mobility in the workplace. But, the problem is how an organization can offer mobility while retaining the security and the strength of their network and also maximize collaboration?

Public cloud options like Amazon s3 is the solution. Cloud servers help in keeping your team productive and your data safe so you carry out business operations as usual, irrespective of geography.

No Need of IT Teams

When you hire an in-house IT team, performing the everyday operations and workflows can chain up them into the break-fix mode. With online backup services, you don’t have to buy, own and run servers. They are more reliable and more secure, providing easier and quick backup solutions than maintaining your own servers.

By shifting to the cloud, you get relief from your servers and free up your IT team for more strategic projects.

Become More Competitive

When you go for online cloud backup services, running your business in the cloud delivers you a competitive edge in your space. Your applications are accessible from anywhere, anytime, runs faster and you are free from the maintenance of upgrading your aging business infrastructure.

With today’s cloud technology, you get the flexibility to scale up as per your needs, providing you a benefit over your non-cloud competitors.

Recover Quickly

One of the biggest advantages of cloud technology today is in business continuity. With cloud-based software and remote data storage services, you get the benefit of immaculate transition of space. All you need is to just log into any computer or mobile devices, and your data is readily available to use.

Business backup solutions remove your burden of data storage and recovery off your shoulders and take the charge themselves. Their sole aim is to store your data safely, make it available to you anytime, anywhere and recover your data quickly.

Cut Down the Risk Factor

Cloud computing through reliable cloud server backup service providers can significantly cut down your security and compliance standpoints risk. You can enjoy all the security of an on-premise data center without the big cost of running the hardware.

Depending on your business needs you can scale your security, and attain your due diligence around compliance laws with fixed security protocols in the safe cloud and convenient auditing features.

Only Pay for What You Use

For business, especially start-ups and small businesses, scalability is important. Whether you’re hiring new employees in the office or expanding your service list, you will need a reliable IT solution that grows up with you at your speed.

Cloud computing provides you this flexibility. You can opt and pay only for the storage space you need. And once your business and its demand grow, you can get additional storage space. Then, why pay for something you don’t need or you don’t use?

The Bottom Line:

If your business isn’t taking full advantage of the cloud, you may lack behind in the competition. As we’re slowly steered into a new era of doing business, those that take up the cloud only stand to experience and enjoy everything it has to offer. Today businesses are becoming more complex institutions, shifting to the cloud will deliver an efficient, economical, and safer way of avoiding problems and lead to a more seamless and much smoother way of doing business.