Why a Good Backup Service is Important for Your Data and Files?


Keep Your Data Safe with Backup Service

The ‘cloud’ has become a buzzword nowadays, it has become easier and convenient for people to forget that it’s not some magical place where data, files or folders go to live forever in space. At least, in reality, we all know it’s just some company’s computer or data center. Since the cloud is so widely-used and usually reliable, it is easy to forget that the company’s systems are also just as fallible as anybody else’s. Data, files and folders in the computer or external hard drives and even the network drive or virtual machines in the cloud are vulnerable to downtime, corruption or even accidental deletion.

Today, majority of the businesses choose to store their data in the cloud because of its countless benefits like high security, flexibility, accessibility, and the ability to access data from anywhere, anytime, and using any device (it can be simultaneously accessed from multiple computers). Data storage in the cloud makes it easy for geologically separated teams to share files, folders, data or information and collaborate with each other. Shared files can be easily accessed and edited.

It is normally anticipated that data stored in the cloud is safe, but this is not always the case. Undoubtedly, storing data in the cloud is comparatively reliable and safer than any other data storage method with good upload speeds. However, human error, malicious attacks, or a technical failure can lead to data loss even is cloud data. However, taking regular backups of your data in the cloud can protect you from data loss and keeps your business running like normal. It is very important to choose a reliable backup service provider to ensure your business and its critical data is in safe hand.

This article explains why backing up your cloud data is a good decision for your business’s success and growth.

Why Backup Service for Your Cloud Data is a Good Decision?

It Protects from Malicious Attacks

Incidents of data breaches have increased significantly over the past few years. The Dropbox data breach where user account details of approximately 68 million users were leaked is a big proof that data stored in the cloud is not always safe. A data breach can be very costly. Besides the financial insinuations of a data breach, the businesses and organizations also suffer immensely from losing customer trust in situations where customer personal data has been compromised. An ideal way to protect your business-critical data is to take regular back-ups so that you can simply recover lost data and get back to business routinely.

It Protects Data from Being Erased During Data Syncs

Data and file syncing are a vital activity that makes sure the data integrity by copying a single version of data across storage centres. Though, data syncing functions can sometimes result into accidental overwriting of important files and data. After the completion of the syncing process, there is no chance to recover the lost data— but, if you have a backup, you are saved! Having a data backup, you have the option to do a selective restore and get back your original data.

It Protects Data from User Errors

64% of data loss in the cloud is because of the user errors. Accidental overwriting, incorrect instructions and unintended deletions of files are a few of the key reasons for data loss. One of the other reasons for data loss in the cloud is because of the insider attack in the form of malicious deletions. With a reliable online backup service, you have the peace of mind knowing that you can always recover lost data from the latest backup without any stress.

It Maintains Access to Your Data Even During an Interruption

A downtime or server failure in services caused by a natural disaster can hamper access to your mission-critical data. If your organization is met with server failure, you cannot afford to stop operations until the downtime is completely fixed and you take back access to your data. With cloud backup services, you can back up your data to some alternation location— this way your failover system can promptly switch to the secondary location and your functions can continue to work as normal.

When Switching Service Providers, the Data is Safe

It is very common for businesses and organizations to switch from one cloud service provider to another looking out for better services to make the most of their money, or simply because their current service provider fails to meet their expectation or has discontinued operations. No matter the reason behind the switch, if you have a backed-up version of your cloud data, you don’t have to worry about any loss of data that may happen during the course of migration. After the migration, you can instantly get access to all your cloud data through your backup.

Moreover, many online applications like OneDrive or Gmail will erase account data after a specific period of time, post account deletion. If you have crucial data in such places, you might sometime lose access to them if you have been less cautious to shift everything you needed to your new storage space. A reliable backup solution ensures that your important data is always safe and secure.

Tips to Maximize the Backup Service

Whatever your organization does, it creates data— more and more data every single day. That data is either your end result, the information needed to create that product, or the information needed to provide your organization’s services. Losing data means losing out your business.

Here are a few tips for data backup—

  • Create a file organization standard
  • Find out which data and files to be preserved
  • Create a local backup system
  • Create an off-site backup system
  • Automate your backup process

Backup Everything Offers Top-Notch Backup Service

The cloud is amazing, but the simplest thing to overlook is that it’s not magic. Take accountability for your data by having an initial backup locally, then find out how to employ the cloud into your backup and disaster recovery strategy. As noticed, redundancy is key, but that outspreads past data and to the systems themselves. A business may secure important data and files with a backup plan, but when it comes to minimizing the costly downtime— it’s only the quick recovery that makes a real difference. Backup Everything offers transparent services and enable the user to control which data and files should be backed up, and, how and where the backed-up data is stored.

Importance of Data Retention Policy GDPR in 2019

What is Data Retention Policy GDPR and Why You Need to Have One?

A data retention policy is a crucial step in managing and protecting important data of an organization to avoid any criminal, civil, and financial penalties that sometimes be caused by bad data management practices. This article outlines what a Data Retention Policy GDPR is and why it’s crucial in your organization.

data retention policy gdpr  is a written set of guiding principles that an organization needs to follow when handling personal data — more specifically in relation to time period a data set should be preserved. Article 5 (e) of the GDPR tells that an individual’s personal data shall be retained for no longer than is needed for the reasons for which it is being handled. And whilst there are a few cases where personal data might need to be stored for longer periods (e.g. storing purposes in historical or scientific research, the public interest), the GDPR says that the time period for which the personal data and information is preserved should be restricted to a strict minimum.

International, state, local, and federal policies, laws, statutes and rules, as well as industry-obligatory regulations, spell out the types of data that organizations must preserve. Furthermore, these bodies decide the period of time that particular types of data should be maintained and retained, together with the way in which that data is stored.

Benefits of Good Data Retention Policy GDPR—

Gives You More Storage Space

When storing your own data and files, you can always make use of the additional storage space to make room for new files and data. Alternatively, if you have shifted your data and files to a cloud storage solution provider, you can reduce the cost by cleaning up your important data before shifting or whereas already in cloud storage if you find out second copies.

Removes Duplicated and Outdated Data

Regular data retention policy provides you the opportunity to clean space and eradicated the outdated and duplicated files to avoid mix-up and accelerated the necessary searches. Considering the ever-growing complexity and volume of data in today’s global business market, together with regulatory oversight involved and the advantages to your organization, developing a data retention policy need to be on top of your to-do list in 2019 and beyond.

Data Retention Policy GDPR— A Key Foundation to Data Management

Data retention policy gdpr form a key foundation for assisting manages important data and files of an organization. Besides paper documentation, businesses increasingly are developing and depending on hefty streams of electronic information that usually aren’t stored or catalogued in long-established filing systems.

Acquiring accounting records, customer messages, financial and sales data, electronic communications and other important digital business information is essential in helping to make sure that organization’s does not only follow industry regulations and legal requirements, but also that organizations have power over sufficient data backups essential for recuperating from disasters. Without sound data retention policies, businesses may find it quite impracticable to carry on operations following a disaster.

Ensuring that you anonymize or delete personal information when you no longer required, it will assist to avert data from becoming inaccurate, outdated and irrelevant. It will also lessen the data security threat to your data backup for business and restrict the odds of confidential personal data being exposed in the case of a data breach of your systems, which could possibly cause destruction to the individuals involved.

From a more sensible point of view, it is inept to keep more personal data than you require, and there may be avoidable costs related to security and storage.

Retention schedules are a vital aspect of records management for most organizations. Certain examples of retention times for different processing activities include storing—

  • customer tax and financial data
  • employees files and records
  • direct-marketing customer data
  • processing data needed for legal claims
  • health records of health patients

Data Retention Policy GDPR Helps You Retain Important Data and Files

The EU General Data Protection Regulation (GDPR), which came into force on 25th May 2018, brings in more strict requirements about how long personal data may be stored. Organizations have to be more disciplined and considered in their retention of individuals’ personal data and information.

General Data Protection Regulation GDPR does not state retention periods for personal information and data. Rather, it states that store data for as long as needed only.

There are great reasons for the rules on data retention periods. The longer data are retained, the higher the probability that data will become outdated and the harder it turns out to make sure data are correct. In the case of a data breach, the more data that are retained on persons, the bigger the possibility for damage and mischief.

Creating the Best Data Retention Policy GDPR for Your Organization

Having an all-inclusive data plan is crucial to meeting state and federal compliance regulations. It’s a modern challenge— state and federal rules compel the pharmaceuticals, healthcare, and financial service industries, along with other segments, to develop more electronic documents—and to keep this documentation for longer time limits.

The other challenge that stumbles upon is— how organizations can ensure easy and quick access to specific types of data and files, without adding to the bottom line?

The key is to create and employ an effective data retention policy. Now more and more organizations have understood the importance of General Data Protection Regulation, and are enhancing their efforts for the same. But the truth is— success demands going beyond having merely policies and plans that reflect regulatory guidelines. Subject Access Requests allows an individual to get information— helping transparency on the accuracy and lawfulness of the information being held. To be successful, organization data retention plans need to boost adherence to the policies all through the enterprise.

Firstly, you’ll need to find out and understand what personal data you presently retain and take a look at where it is being preserved. Email accounts, databases, servers, company computers and even backup drives should be checked. Once you’ve precisely assessed your data set and located all storage locations, all you need is to define a specific storage for different types of data and start to choose which records need to be stored— this completely varies from business to business depending on your organization’s needs.

Irrespective of the retention period you choose for, however, you should prove your reasoning behind the length of time you want to store personal data and information for.

Backup Everything Simplifies Data Retention

You can choose to store your important data in the cloud. Cloud storage services offered by Backup Everything add several additional layers of protection to the data and files. The data ends up being placed on the cloud’s servers at safe locations (data centres) protected by high-end antivirus software. Backup Everything offers unified data storage and retention solutions for businesses of every size and industry. We offer the best possible cloud storage services and ensure to keep all your documents and data safe.

What are the Advantages of Cloud Storage and Why Your Organization Needs It?

Advantages of Cloud Storage— What is Cloud Storage?

The Advantages of Cloud Storage allows your users store data in the cloud, instead of storing in servers, and accessing it through the internet connection. Cloud storage is an online service which lets you store, back-up and remotely access your data and files – from anywhere, anytime and on any device.

Although on-site solutions are a feasible option for data storage, but today more and more businesses and organizations are relying on cloud storage services because of the ease and the advantages to the bottom line, and obviously the safest data centre. With Cloud storage solutions, you can maintain, manage, and back up your important data remotely, and you don’t have to keep up any on-site environments. This reduces the requirement for big capital investment to buy and renew on-site servers, which can be little costly. Instead, you can choose to pay annual operating costs or monthly cloud-based storage options, whichever meets your organization’s need and demand.

Advantages of Cloud Storage for Sensitive Data

Without any doubt, data is considered as a company’s most valuable asset. However, the safety of that ‘important’ data continues to be a big challenge for businesses of every size and industry.

When it comes to storing data, cloud storage solutions are becoming the organization’s first choice. Storing files remotely instead of locally has several advantages for both home and professional users.

Knowing the advantages of cloud storage and what it means to you and your company can help you make the best decision that best suits the data storage needs of your organization. So in this article, we’ll discuss the advantages of cloud storage and how to make the most of it.

6 Important Advantages of Cloud Storage for Every Organization

Here are the top advantages of cloud storage services your business can exploit—

1. Cloud Storage is Cost Effective

Cloud storage services reduce the cost related to traditional backup approaches, offering sufficient storage space in the cloud for a small monthly or annual fee. With a Cloud environment, the physical devices meant for storage is the responsibility of cloud service provider, and not the organization, which eventually results in huge cost savings for an organization. There is no need to invest in and maintain their own on-site resources (i.e. physical servers or tapes).

Another advantage of using cloud storage for your organization is, you only have to pay for the storage space that is in use, and not for the unused space that may be required in future. You only have to pay for the resources you use.

2. Cloud Storage is More Secure

Sensitive or private information stored in the cloud is usually more secure data than storing it locally, especially for small business owners. Cloud storage solutions ensure no unauthorized users can access the data backup by encoding the data both during transmission and while at rest. Imagine if your organization’s important data gets encrypted and you cannot access it, and the only option is to pay a hefty fee to get it back— it will adversely affect your organization. Nowadays, ransomware attacks are on the rise, and the reason is quite obvious— eventually, the organizations will pay to decrypt their data. Any organization can be an easy target for a data breach— because it doesn’t matter to hackers how big your organization is or which business industry you are in!

With reliable cloud storage, you can employ high-level security controls to protect your business’s sensitive or private data against threat players. Choosing a reliable cloud storage provider can help you in many ways including testing for drawbacks, planning for vulnerabilities and remotely backing up your organization’s data and information. When you store data in the cloud, you can make your data even safer and more secure by choosing a backup plan which can help you at the time of disaster recovery. It also helps you with proper and timely data management. Sooner or later, disaster can hit anyone, so it is strongly recommended for organizations to be proactive and have a strong disaster recovery solution ready.

3. Cloud Storage Offers Scalability

When you store data in the cloud, it can help you take full benefit of increased scalability. Whether your organization needs to be able to easily scale up and down, or your organization is experiencing significant growth period, or whatever may be the reason, you can profit from advantages of cloud storage to expand and go down with the file storage requirements on-demand, with only a few steps.

4. Cloud Storage Offers Better Accessibility

Storing your organization’s sensitive and confidential data to the Cloud has several advantages for your employees. Do your files and data need to be shared across different departments, among team members, or need access from a remote location? Storage of data and files in the Cloud means that your content can be easily accessed from anywhere, anytime and from any device.

5. Cloud Storage is Energy Efficient

An added bonus of shifting your data and files to the Cloud is the saving your organization’s electricity bill. As discussed earlier, with on-site storage solutions, an organization would usually be liable for buying, provisioning, and upholding their overall IT infrastructure – this adds to your monthly electricity bill! You can experience up to 90 percent reduction in overall energy consumption by switching to the cloud.

6. Cloud Storage Offers Automated Cloud Backup Plan

Backing up your data in the public cloud can be challenging and boring. And the biggest issue most businesses and customers have with backing up data is following through; it basically just does not get completed. Online data storage services make the tedious process of backing up easy and simple to achieve through automated cloud backup solution. All you need to do is to choose what, when and how often you want to backup the data, and the service does the rest.

Maximize the Advantages of Cloud Storage Today with Backup Everything!

The good news is, maximizing advantages of cloud storage doesn’t have to be tricky! But, choosing the best cloud storage option to meet your organization’s unique requirements and needs can indeed be unapproachable. Backup Everything has significant experience and expertise in planning and implementing Cloud-based environments that best meet your organizations growing demands. Contact us to know how to choose and implement the right cloud storage option for your organization. Let Backup Everything help you expand and safeguard your IT infrastructure by leveraging cutting-edge Cloud technology today!